Single Window Initiative – Data Element Rationales
Environment and Climate Change Canada

Hazardous Waste and Hazardous Recyclable Materials

Intended Receiver per Part A of Movement Document (invoice level)
Information is used to track shipments of hazardous waste or recyclable material as Environment and Climate Change Canada (ECCC) must know where the shipment is destined and who is supposed to take ownership of it at destination. This information can be provided at the invoice level or commodity level.
Generator per Part A of Movement Document (invoice level)
Information is used to track shipments of hazardous waste or recyclable material as ECCC must know the origin of the shipment and who has ownership at the shipping site. This information can be provided at the invoice level or commodity level.
Intended Use Code
Not mandatory, but if a code is provided under base codes 050 and 160, then that triggers that the goods/cargo are hazardous and therefore a notice number and movement document number must be provided.
Intended Receiver per Part A of Movement Document (commodity level)
Information is used to track shipments of hazardous waste or recyclable material as ECCC must know where the shipment is destined and who is supposed to take ownership of it at destination. This information can be provided at the invoice level or commodity level.
Generator per Part A of Movement Document (commodity level)
Information is used to track shipments of hazardous waste or recyclable material as ECCC must know the origin of the shipment and who has ownership at the shipping site This information can be provided at the invoice level or commodity level.
ECCC Document Type
To import controlled substances, an importer must have a permit, movement document, allowance or allowance transfer and this element is required so the document type can be validated.
Document Reference Number
A permit, movement document, allowance or allowance transfer will have a unique number assigned and this enables validation of the permit and/or the shipment reported to ensure the document is valid and not expired.

Ozone Depleting Substances and Halocarbon Alternatives

CAS Number
The CAS number assists in identifying the controlled substance.
ECCC Document Type
The document type assists in confirming that the importer has an LPCO (permit, allowance or allowance transfer) as required under the Regulations. The document type is related to the document reference number. To import the controlled substances, the importer must have such a document and it must be presented for inspection when the substance crosses the border.
Document Reference Number
The format of the document reference number will confirm that it is a valid document and that it has not expired.
Authorized Quantity
This is the amount of the controlled substance authorized by the LPCO. An import at the commodity level will be compared to ensure the import quantity does not exceed the authorized quantity.
Name of Regulated Substance
This is the actual name of the controlled substance. The information will allow Ozone Layer Protection Programs to confirm that the substance imported is the substance authorized by the LPCO.
Ingredient Quantity
This is the amount of the controlled substance authorized by the LPCO. An import at the commodity level will be compared to ensure the import quantity does not exceed the authorized quantity.

Vehicle and Engine Emissions Program

The Canadian Environmental Protection Act, 1999 (CEPA) includes authority to regulate:

The vehicle and engine emission regulations under CEPA set performance standards that are aligned with those of the U.S. Environmental Protection Agency (EPA).  Unlike the U.S., Canada has implemented a self-certification regime where the manufacturer and/or importer of a regulated product is required to test in accordance with established test protocols in order to demonstrate and certify that its product meets the applicable standards.

For vehicles, engines or vessels covered by an EPA certificate of conformity and sold concurrently in Canada and the U.S., evidence of conformity consists of the EPA certificate along with all the requisite supporting documentation. Importers of these products are not required to provide proof of EPA certification at the time of importation.

For vehicles, engines or vessels not covered by an EPA certificate of conformity or not sold concurrently in Canada and the U.S., evidence of conformity shall be obtained and produced in a form and manner that is satisfactory to the Minister of Environment and Climate Change.  Since the Canadian emission standards are aligned with those of the EPA, evidence of conformity consists of information similar to that which is provided to obtain an EPA certificate. Importers of these products are required to provide such evidence prior to importation. 

The importation declaration serves to verify compliance as it includes a statement of conformity (Affirmation of Statement Compliance).  Depending on the products and the regulations associated with them, data elements can be mandatory (i.e. prescribed by regulations) or optional.  By completing optional data fields, the effort to complete annual reports (an obligation not subject to the Single Window Initiative but part of Environment and Climate Change Canada's regulatory requirements) may be reduced as this information will be required at the end of each calendar or model year, as the case may be.

Exception Process
This serves to identify the applicable data element rules and conditions.
Make of Vehicle
See explanation above.
Make of Engine
See explanation above.
Model of Vehicle
See explanation above.
Model of Engine
See explanation above.
Model Year of Vehicle
See explanation above.
Model Year of Engine
See explanation above.
Engine Manufacturer Name
See explanation above.
Vehicle Identification Number (VIN)
See explanation above.
Engine Identification Number
See explanation above.
Name of Engine Family
See explanation above.
Test Group Name
See explanation above.
Vehicle Class
See explanation above.
Engine Class
See explanation above.
Vehicle Manufacturer Name
See explanation above.
Affirmation of Statement Compliance
See explanation above.
Engine Power Rating
See explanation above.
Make of Machine
See explanation above.
Model of Machine
See explanation above.
Model Year of Machine
See explanation above.
Machine Manufacturer Name
See explanation above.
Criteria Conformance
See explanation above.

Wildlife Enforcement

This section applies to goods that are subject to the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES) as regulated in Canada under the Wild Animal and Plant Protection and Regulation of International and Interprovincial Trade Act (WAPPRIITA) or are listed in Schedule II of the Wild Animal and Plant Trade Regulations (WAPTR).

Importer Contact Name
Required for point for contact with the party responsible for importing the regulated goods into Canada.
Importer Telephone Number
Required for point of contact with the party responsible for importing the regulated goods into Canada.
Importer Fax Number
Required for point of contact with the party responsible for importing the regulated goods into Canada. Email address may be provided instead.
Importer Email Address
Required for point of contact with the party responsible for importing the regulated goods into Canada, if necessary. Fax number may be provided instead.
LPCO Type / Authorization Type
Identifies that the shipment is accompanied by the permit(s)/certificate(s) required under section 6(2) WAPPRIITA.
LPCO Reference Number
Identifies the permit/certificate number. Can be verified to ensure authenticity of document.
File (Image URN)
A digital image of the required permits/certificates is requested in order to:
  • 1) Enable the CBSA to review certificate/permit information prior to arrival/release.
  • 2) Demonstrate that the goods were intended to be imported in good faith with the required permits/certificates. This may contribute to resolving situations where the hard copies of the permits/certificates were lost during transport.
  • 3) Serve as a placeholder for any future CITES/ECCC electronic permitting initiatives
Date of Issue
Provides the date that the required permit/certificate was issued. Can be used to verify to the authenticity of the document.
Expiry Date
Provides the date that the required permit/certificate expires. Can be used to verify to the authenticity of the document.
Permittee
Identifies the party to whom the required permit/certificate was issued. Can be used to verify to the authenticity of the document.
Permittee Contact Name
Required for point of contact with the permittee for the regulated good.
Permittee Telephone Number
Required for point of contact with the permittee for the regulated good.
Permittee Fax Number
Required for point of contact with the permittee for the regulated good. Email address may be provided instead.
Permittee Email Address
Required for point of contact with the permittee for the regulated good. Fax number may be provided instead.
Vendor Contact Name
Required for point of contact with the party selling the regulated goods to the purchaser and/or the party consigning the regulated goods to Canada.
Vendor Telephone Number
Required for point of contact with party selling the regulated goods to the purchaser and/or the party consigning the regulated goods to Canada.
Vendor Fax Number
Required for point of contact with the party selling the regulated goods to the purchaser and/or the party consigning the regulated goods to Canada. Email address may be provided instead.
Vendor Email Address
Required for point of contact with the party selling the regulated goods to the purchaser and/or the party consigning the regulated goods to Canada. Fax number may be provided instead.
Exporter Contact Name
Required for point of contact with the party shipping the regulated goods consignee/purchaser in Canada, if different from vendor.
Exporter Telephone Number
Required for point of contact with the party shipping the regulated goods consignee/purchaser in Canada, if different from vendor.
Exporter Fax Number
Required for point of contact with the party shipping the regulated goods consignee/purchaser in Canada, if different from vendor.
Exporter Email Address
Required for point of contact with the party shipping the regulated goods consignee/purchaser in Canada, if different from vendor.
Common name
Required to identify the regulated species being imported to Canada as indicated on the permit/certificate.
Scientific Name
Required to identify the regulated species being imported to Canada as indicated on the permit/certificate.
Age
Optional data element. Providing this information when indicated on permit may assist with identification of the good and verification against the permit.
Sex
Optional data element. Providing this information when indicated on permit may assist with identification of the good and verification against the permit.
Life Stage
Optional data element. Providing this information when indicated on permit may assist with identification of the good and verification against the permit.
Purpose
Required to identify the purpose of the import as indicated on the permit.
Identification Numbers or Marks
Optional data element. Providing this information when indicated on permit may assist with identification of the good and verification against the permit.
TSN/AphiaID
Optional data element. Providing this information when indicated on permit may assist with identification of the good and verification against the permit.
Source of the specimen
Required to identify the purpose of the import as indicated on the permit/certificate.
Country of Source
Required to identify the purpose of the import as indicated on the permit/certificate.
Identification of ECCC Regulated Goods
Importers/brokers must Indicate "yes" or "no" as to whether or not the goods being imported are subject to CITES as regulated in Canada under WAPPRIITA or are listed in Schedule II of WAPTR. This will enable the CBSA system to run the appropriate business rules for goods that are subject to ECCC's requirements as outlined above and to ensure those goods that are not regulated by ECCC are not subject to these business rules.
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