Arctic Shipping Electronic Commercial Clearance (ASECC) Pilot Program Carrier Pre-Season Business Profile
The ASECC pilot program offers approved carriers the benefits of reporting marine cargo and conveyances to the Canada Border Services Agency (CBSA) electronically, without the requirement to physically report at a Commercial Vessel (C/VESS) port, upon arrival in Canada.
Do you qualify for the ASECC pilot program?
You may qualify if you:
- Are a commercial cargo carrier;
- Are bonded with a minimum $25,000 CBSA surety bond;
- Are not acting as an agent for other marine carriers;
- Are without contraband or major commercial infractions;
- Are able to demonstrate that vessels expected to participate in the program would find reporting to a designated C/VESS port cost prohibitive or not feasible;
- Are able to maintain control of cargo shipments until delivered to the Arctic destination; and
- Accept the responsibility to provide to the “Host Region” cargo, conveyance and crew information seven (7) days prior to each ASECC participating vessel's departure from the foreign port.
*Note* - “Host Region” is the CBSA office responsible for the first Canadian Arctic port of discharge of cargo, or if vessel is arriving in-ballast, the host region is the region responsible for the first Canadian Arctic port of destination at which vessel is scheduled to arrive.
Applying for the ASECC pilot program:
ASECC is a two (2) part process:
- Part 1 - Carrier, (lowest legal entity that holds a CBSA approved carrier code), business profile submitted prior to the Arctic shipping season;
- Part 2 - Cargo, conveyance and crew information, per vessel/per voyage provided one (1) week in advance of leaving the foreign port.
*Note* - Advance Commercial Information (ACI) cargo and conveyance information will still be required as per the Reporting of Imported Goods Regulations requirements and timeframes.
You must receive approval from the CBSA for each part in the process. Approval of the Part 1 - Carrier Pre-Season Business Profile does not guarantee that all vessels destined for a Canadian Arctic port will receive approval to travel directly to the Arctic port. The CBSA Host Region may require any vessel that is participating in the ASECC pilot program to physically report at a designated C/VESS port, as per the Customs Act Sections 11(1) and 12(1), and the Reporting of Imported Goods Regulations.
An authorized office of your company must complete the Part 1- Carrier Pre- Season Business Profile and email/fax it to the appropriate Host Region with a cc to the National Targeting Centre (NTC). Please see the list of Host Regions at the end of this application.
The CBSA reserves the right to request additional information for the purposes of this application process.
Each division of your company that maintains its own cargo reporting system and books and records must apply separately using its own carrier code.
Need more information?
If you would like more information about the ASECC pilot program call the designated Host Region based on vessel Arctic destination. Please see a list of Host Regions Appendix I.
Please use the following form to complete the information you must provide to apply for ASECC. Unless otherwise specified, this information is preferred in electronic format.
*Note* - For security purposes, P.O. Box addresses are not acceptable as a business address; the company's physical street address is required.
Part 1 - Arctic Shipping Electronic Commercial Clearance (ASECC) Pilot Program Carrier Pre-Season Business Profile
The information you provide in this document is collected under the authority of the Customs Act for the purpose of assessing eligibility for, and if approved to participate in the ASECC Pilot Program. The information may be disclosed to other government departments or agencies to conduct applicable checks and verifications to determine eligibility and continued eligibility in the ASECC Pilot Program. Refusal to provide any information may impact eligibility in the ASECC Pilot Program. Individuals have the right to access and to make corrections of their personal information under the Privacy Act.*
In addition to completing the ASECC Application form below, please provide a brief business profile of your company. In the profile include information such as, company overview, business activities, country of ownership, information on the company fleet and charter vessels, management directory and a short history of the company.
1. Canadian Carrier Code assigned by CBSA
2. Company Operating Name
3. Legal Company Name or Legal Business Name
4. Business Address
- Street Address
- Province or State
- Postal or ZIP Code
5. Website (or N/A)
6. Contact Name
- First Name
- Last Name
- Language of Correspondence
- Email address
- Telephone Number (including area code)
7. Number of years in the transport industry
8. Are you a member of a WCO SAFE Authorized Economic Operator (AEO) supply chain security program? (Select all that apply)
|Customs System of Reliable Operators (SAOC)||Argentina|
|Authorized Economic Operator (AEO)||Armenia|
|Trusted Trader Programme (TTP)||Australia|
|Authorized Economic Operator (AEO)||Bangladesh|
|Operador Económico Autorizado - OEA
(Authorized Economic Operator - AEO)
|TransKalahari Accreditation Scheme||Botswana|
|Brazilian AEO Programme
(Programa Brasileiro de Operador Econômico Autorizado)
|Partners in Protection (PIP)||Canada|
|Authorized Economic Operator (AEO)||Chile|
|Measures for Enterprise Credit Management (MECM)||China|
|AEO - Authorized Economic Operator||Columbia|
|Customs Facilitation Program for Reliable Trade (PROFAC)||Costa Rica|
|Authorized Economic Operator (AEO)||Cote d'Ivoire|
|Authorized Economic Operator (AEO) Programme||Democratic Republic of Congo|
|Authorized Economic Operator (AEO)||Dominican Republic|
|Authorized Economic Operator (AEO)||Ecuador|
|Authorized Economic Operator (AEO)
Operador Economico Autozado de El Salvador (OEA-SV)
|Authorized Economic Operator (AEO)||European Union (EU)|
|Authorized Economic Operator of Guatemala (AEO-GT)||Guatemala|
|Hong Kong Authorized Economic Operator (AEO) Programme||Hong Kong|
|Viðurkenndir rekstraraðilar (AEO)||Iceland|
|Authorized Economic Operator (AEO) Programme||India|
|Authorized Economic Operator (AEO)||Indonesia|
|Authorized Economic Operator (AEO)||Israel|
|Authorised Economic Operator (AEO) Programme||Jamaica|
|Authorized Economic Operator (AEO)||Japan|
|Golden List Programme||Jordan|
|Authorized Economic Operator (AEO)||Kenya|
|Authorized Economic Operator (AEO)||Korea|
|Authorized Economic Operator (AEO)||Malaysia|
|New Programme of Certified Companies
(NEEC: Nuevo Esquema de Empresas Certificadas)
|Authorized Economic Operator (AEO)||Montenegro|
|AEO - Customs Simplification Program (A or B)||Morocco|
|Secure Exports Scheme (SES)||New Zealand|
|Authorized Economic Operator (AEO)||Norway|
|Authorized Economic Operator (AEO)||Peru|
|Authorized Economic Operator (AEO)||Republic of Macedonia|
|Authorized Economic Operator (AEO)||Republic of Serbia|
|Authorized Economic Operator (AEO)||Seychelles|
|Secure Trade Partnership (STP)||Singapore|
|Authorized Economic Operator (AEO)||South Africa|
|Authorized Economic Operator (AEO)||Switzerland|
|Authorized Economic Operator (AEO)||Thailand|
|Authorized Economic Operator (AEO)||Tunisia|
|AEO (in Turkish, YY: Yetkilendirilmiş Yükümlü)||Turkey|
|Authorized Economic Operator - AEO||Uganda|
|Customs-Trade Partnership against Terrorism (C-TPAT)||United States|
|Qualified Economic Operator (QEO)||Uruguay|
|Authorized Economic Operator (AEO)||Vietnam|
9. Are you a member of a Customs Compliance Program (CCP)? (Select all that apply)
|Authorized Economic Operator (AEO)||Algeria|
|Preferred Operators Programme||Angola|
|Blue Line (Express Customs Clearance)||Brazil|
|High Compliant Trader Incentive Mechanism||Cambodia|
|Performance Operators' Contracts||Cameroon|
|Customs Self Assessment (CSA)||Canada|
|PACE (Programa Aduanero de Cumplimiento Empresarial; Customs programme on business compliance)||El Salvador|
|Gold Card Service||Fiji|
|Golden List (Previous title in use during July 15, 2008 to December 31, 2010: “Customs-Trade Cooperation”)||Georgia|
|Accredited Client Programme (ACP)||India|
|MITA (Mitra Utama; Facilitation Service for Priority Importers)||Indonesia|
|Authorized Economic Operator (AEO)||Kazakhstan|
|Programme Accélerée de dédouanement (Accelerated Clearance Programme or PAD)||Madagascar|
|Authorized Economic Operator (AEO)||Mauritius|
|Authorized Economic Operator (AEO)||Mozambique|
|Authorized Economic Operator (AEO)||Russia|
|Compliant Trader schemes (Level 1 or 2)||Rwanda|
|Privileged Partnerships Programme (PPP)||Senegal|
|Simplified Customs Clearance Procedure||Serbia|
|Preferred Trader (Accreditation Level 2)||South Africa|
|Compliant Traders Facilitation Programme||Sri Lanka|
|Compliant Traders' Scheme||Tanzania|
|Secure Economic Operator Program||Timor Leste|
|Golden List (Abu Dhabi)||United Arab Emirates|
|Customs Accredited Clients Programme (CACP)||Zambia|
10. (a) Provide a list of Canadian importers (consignees) for which your company will provide cargo transportation services.
|Company Name(s)||Company Location(s)|
10. (b) Provide a list of Canadian exporters for which your company will provide cargo transportation services.
|Company Name(s)||Company Location(s)|
11. (a) Vessel Information
Provide a list of vessels expected to participate in ASECC this shipping season.
|Vessel Name(s)||Vessel IMO(s)||Type of vessel
(Container, Tanker, Ro-Ro, Bulk, Break-bulk, General Cargo)
11. (b) Do you contract your vessels out to other carriers/vessel operators?
11. (c) Which of these vessels will be participating in the ASECC Program this season?
|Name of Carrier and/or Vessel Operator||Vessel Name(s)|
12. Indicate the types of cargo participant vessels are expected to import/export, i.e. iron ore, mining equipment, community supplies, oil, etc.
13. Are any vessels, expected to participate in the ASECC program, likely to carry cargo subject to OGD requirements (i.e. permits required)?
14. Provide a short explanation why you expect ASECC will be required for your vessels.
15. Estimated Date of start of Arctic shipping season
Security is an important element of our partnership. We are looking to our partners to ensure sound security measures are implemented to help protect Canada from any unwanted persons or goods that could pose a threat to the country.
Please provide a summary outlining the process elements of the security procedures you currently have in place. Address the following elements:
- Describe your screening procedures for agents, consortium carriers and service providers contracted to provide transportation services for your company.
- Describe your procedures for maintaining control of cargo shipments until delivered to the Arctic destination.
- Provide a list of Arctic ports at which your vessels regularly call and security measures provided at those ports.
- Describe what measures are in place to prevent unauthorized personnel from gaining access to vessels and containers, and to prevent tampering with cargo and conveyances while they are in your custody.
- What safety and security measures are in place with respect to loading and unloading cargo at remote ports, specifically those where there is a lack of port facilities and resources?
- Describe what pre-employment screening, recruiting practices, and periodic background checks are conducted on your crew and any vessel operators.
- Describe controls in place to ensure crew and passengers are compliant with CBSA regulations and requirements while in a remote Arctic port.
Fax: (418) 648-4625
Northern Ontario Region:
Fax: (613) 991-6912
Fax: (902) 426-2129
Fax: (204) 984-7048
Fax: (604) 666-2962
NTC at CBSA-ASFC-PANS/AA@cbsa-asfc.gc.ca
Fax: (613) 960-1556
Vessel Pre-Departure/Pre-Arrival Forms
7 days prior to departure from foreign port
Emailed or faxed to host region with cc to NTC:
- BSF732 - Pre-Arrival Notification (PAN):
& Additional ASECC Information (link to or embed page).
- Crew List: Crew lists may be presented on Form IMO FAL 5 produced by the International Maritime Organization or on any comparable computer-generated form.
Emailed or faxed to host region 96 hours prior to arrival in Canada
- E1 - Ship's Stores Declaration:
- Y14 - Crews Effects Declaration:
List of AEOs & CCPs Operational and Upcoming AEO Programs
An authorized economic operator, or AEO, is defined as:
A party involved in the international movement of goods in whatever function that has been approved by or on behalf of a national Customs administration as complying with WCO or equivalent supply chain security standards. Authorized Economic Operators include inter alia manufacturers, importers, exporters, brokers, carriers, consolidators, intermediaries, ports, airports, terminal operators, integrated operators, warehouses and distributors".
Operators can be accredited by Customs as AEOs when they prove to have high quality internal processes that will prevent goods in international transport to be tampered with. i.e.:
- Ensure the integrity of the information;
- Ensure the integrity of its employees; and
- Secure access to its premises.
Instructions for completing the ASECC Application
Field no. 1 - Canadian Carrier Code assigned by CBSA: Enter the 4 digit CBSA assigned carrier code.
Field no. 2 - Company Operating Name: Enter the operating name of the shipping line applying for ASECC.
Field no. 3 - Legal Business Name: Enter the legal name of the shipping line applying for ASECC.
Field no. 4 - Business Address: Enter the full business address of the shipping line applying for ASECC.
*Note: P.O. Box addresses are not acceptable as a business address.
Field no. 5 - Website: Enter the shipping line's website address (if available)
Field no. 6 - Contact Name: Enter the name of the contact in the company responsible for applying for ASECC.
- First Name, Last name
- Select language of correspondence (English or French)
- Contact's title
- Contact's email address
- Contact's telephone number, including area code
Field no. 7 - Number of years: Indicate the total number of years the current shipping company has been in the transport industry.
Field no. 8 - Member of a WCO SAFE AEO: Indicate by selecting all applicable options if the shipping company is a member of a World Customs Organization, SAFE Framework of Standards, Authorized Economic Operator. A list of all available SAFE AEOs can be found in Appendix III of this application.
Field no.9 - Member of a CCP: Indicate, by selecting all applicable options, if the shipping company is a member of a Customs Compliance Program. A list of all available CCPs can be found in Appendix III of this application.
Field no. 10 (a) - Provide a list of Canadian Importers (Consignees) for which your company will provide cargo transportation services: If known, please enter the importer(s) name, town/port/city and province. For example, the name of the consignee with whom you have a contract, to import goods. If there are more than five (5) different companies, you may submit the others on a separate document.
Field no. 10 (b) - Provide a list of Canadian Exporters for which your company will provide cargo transportation services: If known, please enter the exporter(s) name, town/port/city and province. For example, the name of the mining company with whom you have a contract, to export goods. If there are more than five (5) different companies, you may submit the others on a separate document.
Field no. 11 (a) - Vessel Information: Provide a complete list of vessels that are expected to participate in the ASECC Program in the current season. If there are more than five (5) different vessels, you may submit the others on a separate document. You must provide the vessel's registered name, the ship identification number (IMO), and the vessel type: Tanker, Ro-Ro, Bulk, Break-bulk, Tanker, General Cargo, other. If Bulk, please indicate whether liquid or dry bulk. You may indicate more than one type. If `Other' describe type of vessel, for example a tug or Ro-ro type vessel.
Field no. 11(b) - Vessel Contract out: Please indicate if the shipping company contracts, (leases out, charters) any of its vessels to a different operator.
Field no. 11 (c) - Please list all the vessels that the shipping company contracts out to other operators which will be participating in the ASECC Program.
Field no. 12 - Type of Cargo: Indicate the type of cargo the ASECC participant is expected to import or export. Please be as precise as possible in the description.
Non-Acceptable description: Mining
Acceptable description: iron ore, fuel, oil, community supplies
Field no. 13 - Cargo subjected to OGD requirements: Indicate if any cargo being transported into the Canadian Arctic is subject to OGD requirements. For example, if the cargo requires permits, contains dangerous goods or are subject to CFIA requirements.
Field no. 14 - Explanation: Please provide a short explanation as to why you require the ASECC Program for your shipping company. Indicate a reasonable threshold of difficulty in physically reporting at a designated C/VESS port upon arrival in Canadian waters, prior to continuing the voyage to the Arctic destination. The rationale may be related to costs, distance from point of arrival in Canadian waters to the C/VESS port, draft restrictions, etc.
Field no. 15 - Date of arrival: Indicate an approximate or the actual date of arrival in the Arctic for the current ASECC season.
- Date modified: