Single Window Initiative – Data Element Rationales
Health Canada
Consumer Product Safety
| PGA Term | Rationale | Source |
|---|---|---|
| Importer's Contact Email | This field is optional and may assist HC in making a release decision. | Importer |
| Importer Contact Name | This field is optional and may assist HC in making a release decision. | Importer |
| Importer Contact Telephone Number | This field is optional and may assist HC in making a release decision. | Importer |
| Importer Contact Email Address | This field is optional and may assist HC in making a release decision. | Importer |
| LPCO Type / Authorization Type | This field is optional and may assist HC in making a release decision. | Invoice / Importer |
| LPCO Number | This field is optional and may assist HC in making a release decision. | Invoice / Importer |
| File | This field is optional and may assist HC in making a release decision. | Image of document |
| Manufacturer Name and Address | This field is optional and may assist HC in making a release decision. | Manufacturer |
| Manufacturer Contact Name | This field is optional and may assist HC in making a release decision. | Manufacturer |
| Manufacturer Contact Telephone Number | This field is optional and may assist HC in making a release decision. | Manufacturer |
| Manufacturer Contact Email Address | This field is optional and may assist HC in making a release decision. | Manufacturer |
| GTIN Number | This field is optional and may assist HC in making a release decision. | not available |
| Brand Name | This field is optional and may assist HC in making a release decision. | Invoice / Product |
| Product Name | This field is optional and may assist HC in making a release decision. | Invoice / Product |
| Manufacture Date | This field is optional and may assist HC in making a release decision. | Product |
| Intended Use | Data required before decision can be made. It is used to determine if product meets the definition of Consumer Product or Cosmetic under the CCPSA or the FDA, respectively. | Product / Importer / Invoice |
| Commodity Type | Data required before decision can be made. It is used to determine if product meets the definition of Consumer Product or Cosmetic under the CCPSA or the FDA, respectively. | Product / Importer / Invoice |
| Batch/Lot Number | This field is optional and may assist HC in making a release decision. | Product |
| Unit Size and Unit of Measure | This field is optional and may assist HC in making a release decision. | Product |
Human Drugs
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| GTIN Number | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Brand Name | Brand name is required to be on the product label. | Importer or Exporter or Manufacturer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Commodity Type | The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. | Importer or Broker |
| Manufacture Date | Manufacture date is required to be on the product label. This information will allow for timely recall postings for goods imported into Canada. | Manufacturer or Importer |
| Batch/Lot Number | Batch/Lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. | Manufacturer or Importer |
Natural Health Products
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| GTIN Number | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Commodity Type | The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Brand Name | Brand name is required to be on the product label. | Importer or Manufacturer |
| Manufacture Date | Manufacture date is required to be on the product label. This information will allow for timely recall of goods imported into Canada. | Importer or Manufacturer |
| Batch/Lot Number | Batch/Lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. | Importer or Manufacturer |
Office of Controlled Substances
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Brand Name | Enables OCS to accurately identify products in order to validate permit status and make a decision on goods admissibility. | Importer or Manufacturer or Exporter |
| Batch/Lot Number | Batch/lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. | Importer or Manufacturer |
| Product Category | The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. | Importer or Manufacturer |
| Producer/Manufacturer Name and Address | Producer/Manufacturer Name and Address required as it will improve communication in case of a referral. | Importer or Manufacturer |
| Active Ingredient | PGA needs to be informed of the ingredient being imported. | Importer or Manufacturer or Exporter |
| Ingredient Quantity | Conditional. Details regarding the chemical identity of the ingredient are required. | Importer or Manufacturer or Exporter |
| Ingredient Quality | Conditional. This field is need only if the concentration is less than 100% | Importer or Manufacturer or Exporter |
Veterinary Drugs
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| GTIN Number | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Brand Name | Brand name is required to be on the product label. | Manufacturer or Importer |
| Batch/Lot Number | Batch/lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. | Manufacturer or Importer |
| Commodity Type | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Manufacture Date | Manufacture date is required to be on the product label. This information will allow for timely recall of goods imported into Canada. | Manufacturer or Importer |
Radiation Emitting Devices
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type | Optional – Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer, Invoice |
| LPCO Number | Optional – Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer, Invoice |
| File | Optional – An image of the product label may facilitate communication in the event of a referral. | Importer |
| FDA Product Code | Optional | Importer |
| Model Designation | Necessary for identifying radiation emitting device class or product. | Seller, Invoice |
| Commodity Type | The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. | Importer |
Blood and Blood Components
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| GTIN Number | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Commodity Type | The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Expiry Date | ID's any concern with its use | Importer or Exporter or Manufacturer |
Cells, Tissues and Organs
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Exception Process | Importer to indicate exception from the licensing requirements if applicable. For example, importers of medical devices do not require a Medical Device Drug Establishment if they are retailers, clinics, etc. In addition, lymphophematopoietic cells and organs do not need to be processed by a registered establishment. | Importer |
| GTIN Number | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Commodity Type | The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Expiry Date | ID's any concern with its use | Manufacturer or Importer |
Active Pharmaceutical Ingredients
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| GTIN Number | Optional for Health Product Border Compliance Program. | Importer |
| Manufacture Date | Manufacture date is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. | Manufacturer or Importer |
| Commodity Type | The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. | Importer or Broker |
| Brand Name | Brand name is requested so that the inspectors can perform compliance verification prior to the shipment's arrival. This results in an expedited admissibility determination. | Importer or Exporter or Manufacturer |
| Batch/Lot Number | Batch/Lot number is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. | Manufacturer or Importer |
| Ingredients | PGA needs to be informed of the ingredient being imported. | Importer or Exporter or Manufacturer |
| Ingredient Quantity | Ingredient Quantity is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. | Importer or Exporter or Manufacturer |
| Ingredient Quality | Ingredient Quality is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. | Importer or Exporter or Manufacturer |
Donor Semen
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | For each document provided at the declaration level, the associated reference number related to that document must be provided. | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Commodity Type | The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
| Processor Declaration | Required labelling requirement. | Importer or Broker |
Medical Devices
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Telephone Number | PGAs to contact the importer for IID clarification. | Importer |
| Importer Contact Email Address | PGAs to contact the importer for IID clarification. | Importer |
| LPCO Type / Authorization Type | Importer must ensure that the product meets the appropriate licensing type to be imported. | Importer |
| LPCO Number | Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). | Importer |
| File | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Exception Process | Importer to indicate exception from the licensing requirements if applicable. For example, importers of medical devices do not require a Medical Device Drug Establishment if they are retailers, clinics, etc. In addition, lymphophematopoietic cells and organs do not need to be processed by a registered establishment. | Importer or Manufacturer |
| GTIN Number | Optional but allows for clearer identification of the product and may ease need for referral. | Importer |
| Unique Device Identifier (UDI) Number | Optional but allows for clearer identification of the product and may ease need for referral. | Importer or Manufacturer |
| Commodity Type | The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. | Importer or Broker |
| Manufacture Date | Manufacture date is required to be on the product label. This information will allow for timely recall postings for goods imported into Canada. | Manufacturer or Importer |
| Brand Name | Brand name is required to be on the product label. | Manufacturer or Importer |
| Model Number | Optional but allows for clearer identification of the product and may ease need for referral. | Manufacturer or Importer |
| Batch/Lot Number | Batch/Lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. | Manufacturer or Importer |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer or Broker |
Pesticides
| PGA Term | Rationale | Source |
|---|---|---|
| Importer Contact Name | Required to be able to contact the importer in the event additional information is needed to make admissibility decision. | Importer |
| Importer Contact Telephone Number | Used to contact the importer in the event additional information is needed to make admissibility decision. | Importer |
| Importer Contact Email Address | Used to contact the importer in the event additional information is needed to make admissibility decision. | Importer |
| LPCO Type / Authorization Type | The LPCO Type / Authorization Type identifies the type of LPCO number submitted, allowing for more efficient verification. | Importer, Invoice |
| LPCO Number | Used to verify registration or authorization status to ensure that the goods are admissible to Canada and to make an admissibility decision. | Importer, Invoice |
| File | Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Importer |
| Exception Process | Required if products are regulated but exempted from registration (Scheduled or Exempted products). | Importer |
| Manufacturer Contact Name | Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. | Invoice, Seller, Importer |
| Manufacturer Contact Telephone Number | Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. | Invoice, Seller, Importer |
| Manufacturer Contact Email | Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. | Invoice, Seller, Importer |
| Product Name | Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Invoice |
| Brand Name | Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Invoice |
| Manufacture Date | Optional – This information will allow for timely recall of goods imported into Canada. | Seller, Invoice |
| Batch/Lot Number | Optional – This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. | Seller, Invoice |
| Intended Use | The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. | Importer |
| CAS Number | Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Invoice, Importer |
| UNDG | Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Invoice, Importer |
| Commodity Type | Required to identify the responsible PGA that regulates the commodity being imported. Enables identification of goods regulated by HC. | Importer |
| Manufacturer Name and Address | Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. | Importer, Invoice |
| Manufacturer Contact Telephone Number | Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision | Importer |
| Manufacturer Contact Email Address | Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision | Importer |
| Active Ingredient | Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Importer, Invoice |
| Ingredient Quantity | Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Importer, Invoice |
| Ingredient Quality | Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. | Importer, Invoice |
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