Archived - Report on Annual Expenditures for Travel, Hospitality and Conferences – 2011-2012

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As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Canada Border Services Agency for the fiscal year ending March 31, 2012.  It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are related to supporting departmental mandate(s) and the government’s priorities.

In particular, for Canada Border Services Agency, this includes the delivery of the following core programs and/or services to Canadians:
2011-12 Departmental Performance Reports (DPR)

Total annual expenditures for Travel, Hospitality and Conferences of the Canada Border Services Agency are summarized below:

Expenditure Category Expenditures for the year ending March 31, 2012
(in thousands of dollars)
Expenditures for the year ending March 31, 2011
(in thousands of dollars)

Travel – Public Servants
$ 34,167 $ 30,519 $ 3,648
Travel – Non-Public Servants
$ 6,807 $ 5,497 $ 1,311
International Travel by Minister and Minister's Staff Footnote 1
Total Travel $ 40,974 $ 36,016 $ 4,959
Hospitality $ 173 $ 223 (50)
Conference Fees $ 160 $ 123 $ 36
TOTAL $ 41,307 $ 36,362 $ 4,945


Footnote 1

Includes international travel that is part of a department's program.

Return to footnote 1 referrer

Significant variances compared to the previous fiscal year


  • A. Public Servants:Compared to fiscal year 2010-2011, departmental travel expenditures by public servants increased mainly due to:
    • An overall increase in international and domestic travel related to Agency activities and initiatives, which include an increase in travel for Arming training provided to employees in 2011-12 and the building up of various Agency projects, such as Beyond the Border. Despite this increase, the Agency expenditures were still below the caps set internally and by Treasury Board Secretariat for those fiscal years.
  • B. Non-Public Servants:Compared to fiscal year 2010-2011, departmental travel expenditures by non-public servants increased mainly due to:
    • An increase in the number of removals of individuals from Canada performed by the Agency as non-public servant travel is mainly related to removal activities.
  • C. Minister and Minister's Staff:Compared to fiscal year 2010-2011, departmental travel expenditures by the minister and his/her staff increased/decreased mainly due to:
    • As a portfolio agency, CBSA does not account for these costs separately in relation to the other travel expenditures.


Compared to fiscal year 2010-2011, departmental hospitality expenditures decreased mainly due to:

  • A concerted effort by branches and regions to reduce spending related to hospitality, and a rigorous application of the Treasury Board Directive on Management of Expenditures on Hospitality, Travel and Conferences.

Conference fees:

Compared to fiscal year 2010-2011, departmental conference fees expenditures increased mainly due to:

  • A correction of coding issues, expenditure re-alignment amongst branches and increased activities relating to major projects within the Agency, such as Beyond the Border and E-Manifest.
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