Electronic Commerce Client Requirements Document
Chapter 8: Advance Commercial Information (ACI)/eManifest House Bill Portal

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Revision History

Date Version Changes made Changes made by
June 2013 1.0 Published on the CBSA website CBSA - The eManifest Portal Team
December 2013 1.1 Updates made to section 11.2 CBSA - The Portal Team

Table of Contents

1.0 Introduction

eManifest, a major Government of Canada initiative, is about getting the right information at the right time to enhance the ability of the Canada Border Services Agency (CBSA) to identify potential threats to Canada, while facilitating the movement of low-risk shipments across the border.

The eManifest initiative is the third phase of the Advance Commercial Information (ACI) program. ACI phases 1 and 2 require air and marine carriers to submit pre-arrival cargo and conveyance information electronically, within advance time frames.

When fully implemented, eManifest will require carriers, freight forwarders and importers in all modes of transportation (air, marine, highway and rail) to electronically transmit cargo, conveyance, house bill /supplementary cargo and importer data to the CBSA prior to arrival or prior to loading depending on the type and origin of goods.

On June 11, 2009, Bill S-2, An Act to Amend the Customs Act, was granted Royal Assent, the final stage required for the Bill to become law. This allows the CBSA to mandate various members of the trade community to submit pre-arrival data for risk assessment purposes.

The eManifest Portal (the Portal) is a secure data submission option developed by the CBSA that allows the trade community to electronically submit their pre-arrival information through the Internet. The eManifest Portal was developed primarily for small- to medium-sized enterprises to facilitate their compliance and ease the transition from paper reporting to pre-arrival electronic data submission. The eManifest Portal is designed for freight forwarders to submit pre-arrival secondary cargo data, to send House bill Manifest Forwards and to receive House bill Manifest Forwards sent by other Trade Chain Partners (TCPs).

Terminology, data requirements and business rules vary somewhat between Electronic Data Interchange (EDI) and the Portal. The differences between these two submission options are largely due to the fact that EDI and the Portal are based on different technologies and interfaces and face different technical constraints when interfacing with the CBSA system.

With respect to terminology, for example, EDI documentation often refers to transmission of trade data while Portal documentation typically refers to submission of Trade Documents. EDI refers to Statuses and Notices while Portal refers to Effective Statuses.

With respect to data requirements and business rules, Portal requirements and rules are explained in this Electronic Commerce Client Requirements Document (ECCRD) - Chapter 8: Advance Commercial Information (ACI)/eManifest Portal - House Bills (and in documentation referred to herein) and EDI requirements and rules are explained in the ECCRD - Chapter 5 : Advance Commercial Information (ACI)/eManifest House Bill and its Appendices.

The CBSA recommends that Portal clients review all narratives of this document, in conjunction with the Appendix 1 - Glossary of Secondary Cargo Data Elements, for a full understanding of Portal technical requirements.

Additional resources about eManifest and the Portal are listed in Section 13.0 of this document. These include contact information and additional documentation related to the Portal. The eManifest Portal Help and Support Web page also provides instructional information.

Clients are advised that the content of this document is subject to revision and amendment in the event of system upgrades and/or changing operational requirements. The CBSA will endeavour to provide as much advance notice as possible of major system changes and will notify clients of upcoming changes through System Messages in the Portal. Clients are encouraged to read System Messages on a regular basis.

2.0 Purpose and Scope of this Document

This document is provided as part of the documentation for eManifest, the third phase of the Advance Commercial Information initiative.

The purpose of this document is to provide freight forwarders with information about how to provide advance secondary cargo information to the Canada Border Services Agency using House bills and Close Messages submitted through the eManifest Portal. It also provides information about how to view the status of Submitted Trade Documents as well as Received Documents sent by other TCPs.

Policy guidelines will be outlined in the Reporting of Imported Goods Regulations and related
D-Memoranda.

The data element requirements for providing advance electronic secondary cargo information through the eManifest Portal are listed in Appendix 1 - Glossary of Secondary Cargo Data Elements (at the end of this document).

The requirements for providing advance primary cargo information (i.e. Highway Cargo and Conveyance Documents) are addressed in the Electronic Commerce Client Requirements Document (ECCRD) - Chapter 7: Advance Commercial Information (ACI)/eManifest Highway Portal.

The reporting of exports (for shipments exiting Canada) will not change from current requirements as a result of eManifest. The Portal does not support any export activity.

3.0 Business Rules and Flows

Freight forwarders are responsible for electronically submitting all applicable data to the CBSA for processing within the time frames specified in the Reporting of Imported Goods Regulations and in accordance with the technical requirements, specifications and procedures that are set out in this ECCRD - Chapter 8: Advance Commercial Information (ACI)/eManifest House Bill Portal. The CBSA will then validate the data and provide applicable status notifications to the freight forwarders.

The following section outlines the business rules and flows involved when providing advance secondary cargo information to the CBSA using House bills and Close Messages submitted through the eManifest Portal.

3.1 House Bill and Close Message Business Rules

The freight forwarder is required to provide House bills and Close Messages to the CBSA within the time frames specified in the Reporting of Imported Goods Regulations. House bills and Close Messages may be submitted up to 90 days in advance. The House bills and associated Close Message must be accepted by the CBSA within the prescribed time frames as shown in the chart below:

Time frames for providing electronic advance trade data based on mode
Marine Air Rail Highway
24 hours prior to loading or arrival depending on the type and the origin of goods 4 hours prior to arrival or at time of departure 2 hours prior to arrival 1 hour prior to arrival
  1. Electronic documents submitted to the CBSA through the eManifest Portal must include all mandatory data elements - and conditional elements, where applicable - identified on the appropriate Portal Trade Document screen and in Appendix 1 of this document.
  2. House bill submissions that will be further deconsolidated must have the Consolidation Indicator set to "Yes" to ensure the cargo matching process is completed. A freight forwarder must be bonded to submit a consolidated House bill. A non-bonded freight forwarder can only submit non-consolidated House bills seeking release at First Port of Arrival (FPOA).

    Note: From a CBSA standpoint, a consolidation exists when a number of shipments are grouped together by a carrier, consolidator or freight forwarder and shipped to a carrier, an agent or a freight forwarder as one shipment and reported to the CBSA on one cargo control document (CCD) and under one cargo control number (CCN).

    A deconsolidation exists when a consolidated shipment is divided into individual shipments consigned to individual consignees and reported to the CBSA on individual CCDs known as supplementary reports.

  3. If the Primary Cargo Control Number (CCN) for the related House bill must be changed pre-arrival, the House bill can be resubmitted with the appropriate modification. Should the primary CCN need to be amended post-arrival, the correction needs to be done manually and the existing paper process should be used.
  4. All House bills must have reached "Accepted" as the effective status in order to be subsequently referenced in a Close Message. A submitted Close Message quoting a CCN that is either not on file with the CBSA, that is quoted on another Close Message or that is currently not in Accepted status will be rejected. The same rule applies to the previous CCN. If the previous CCN indicated on the Close Message is not in Accepted status, the Close Message will be rejected.
  5. House bill numbers (CCN) must not be duplicated for a three-year period (plus current year) as per current rules. Should the CCN need to be changed pre-arrival, the House bill must be cancelled and resubmitted. Should the CCN need to be amended post-arrival, the correction can be done manually in which case the existing paper process should be used (For further information on changing and amending House bills and Close Messages, see Section 4.0).
  6. The Port of Destination/Exit and the Sub-location (Warehouse Office Code) are mandatory data elements that must be provided for all House bill submissions whether they are moving inland or not. The Port of Destination/Exit in a House bill is the port where the shipment is expected to either be released or to be deconsolidated.
  7. For goods moving in-bond, the warehouse operator located at the destination warehouse will be required to acknowledge receipt of the freight by transmitting an electronic cargo arrival certification message to the CBSA.
  8. If errors are identified on the House bill post-arrival, the document must be amended to accurately reflect the error(s) whether they be overages, shortages or other discrepancies.

    Note: An amendment in itself does not remove the requirement for correcting inaccurate accounting or release documents.

  9. A Close Message is required for each Cargo document or House bill that includes freight identified as "Consolidated."
  10. If errors are identified in a Close Message post-arrival, it may be amended by adding or removing associated House bills.
  11. As noted, electronic House bills and Close Messages must be received and validated by the CBSA within the time frames specified in the Reporting of Imported Goods Regulations. It is solely the freight forwarder's responsibility to ensure submission of documents is in compliance with regulations.
  12. If a submitted House bill or Close Message is not going to be used, the freight forwarder must cancel that House bill or Close Message.
  13. Until the transmission of House bill data becomes mandatory, supplementary reports will continue to be required in the air and marine modes, using an EDI method. Refer to mode-specific ECCRDs for more information on supplementary reports.
  14. All information must be submitted to the CBSA in either English or French.

Please see Appendix 1 at the end of this document for required House bill and Close Message data elements.

3.2 Pre-arrival Business Flow

The freight forwarder arranges transportation of shipments with cargo carriers authorized by the CBSA. In some cases, the consolidation will include shipments that the freight forwarder has contracted to move on behalf of another freight forwarder, who, in turn may have done the same with another freight forwarder.

The freight forwarder who has contracted with the primary carrier prepares the required House bill(s). After transmitting all the House bills, the freight forwarder then submits a Close Message that links all the submitted House bills to the previous CCN to declare closure of the shipment(s). If any of the House bills are to be further deconsolidated, each subsequent freight forwarder is responsible for transmitting House bills, followed by the Close Message, to declare closure of those shipments.

3.2.1 House bills

  1. The Portal user may submit House bills for future shipments up to 90 days prior to arrival in Canada.
  2. The user can choose to select "Check for Errors" at any time prior to submitting a House bill. Syntax errors (e.g. missing mandatory data or incorrectly formatted data) will be displayed to the Portal user for correction.
  3. When a user submits a House bill, the Portal will automatically check syntax prior to submission to ensure the user made no syntax errors during data entry. If errors are identified, they will be displayed to the user for correction. The user must correct these errors before the Portal submits the House bill to the CBSA. If no errors are identified, the document is submitted to the CBSA. While the document is being transferred to the CBSA and undergoing business rule validation by the CBSA system, the status of the submission is displayed as "Updating…".
  4. Once business rule validation has been completed, the CBSA acknowledges receipt of the House bill by indicating either an "Accepted" (positive acknowledgement) or "Rejected" (negative acknowledgement) status:
    1. For submitted House bills free of business rule validation errors, the CBSA will indicate an "Accepted" status to the user.
    2. If the submitted House bill contains any business rule validation errors, a "Rejected" status will be indicated to the user. The House bill may also be manually rejected by a BSO. The Status Details of the House bill will indicate the reason(s) for the rejection. The user must then correct the error(s) and resubmit the House bill to the CBSA or cancel the House bill. When the data meets the business rule validation specifications, an "Accepted" status will be displayed to the user.
  5. If a pre-arrival release or a Close Message is on file with the CBSA and is linked to the client's House bill, the Matched Indicator will be set to "Yes". This signifies that the client's document has been linked to another document. In the event that the House bill is non-consolidated, "Matched" means it is linked to a pre-arrival release submitted by a broker/importer. If the House bill is consolidated, "Matched" means it is linked to a submitted Close Message.
  6. A Manifest Forward feature is available to freight forwarders who wish to provide trade chain partners with an electronic copy of the submitted House bill. All Manifest Forwards are sent only once the House bill passes business validation and reaches "Accepted" status. See section 3.2.3 for further information about Manifest Forwards.
  7. When a shipment arrives in Canada and is processed by the CBSA, a "Reported" status will be displayed to the user.

3.2.2 Close Message Processing

  1. In order to provide the CBSA with a complete summary of the planned deconsolidation for consolidated freight, the responsible freight forwarder must submit a Close Message that identifies the CCN of the previous Cargo Control Document (CCD) and the CCNs of all related House bills. In addition, if any of the House bills are to be further deconsolidated, the freight forwarder responsible must also submit a Close Message that identifies the CCN of the previous CCD of that consolidation and the CCNs of all related House bills. This process must be applied until there is no further deconsolidation of related House bills.
  2. The Portal user may submit a Close Message, concerning future shipments, up to 90 days prior to arrival in Canada. As previously stated, House bills must reach "Accepted" status in order to be referenced in a Close Message.
  3. When a user submits a Close Message, the Portal will automatically verify the syntax prior to submission to ensure the user made no syntax errors during data entry. While the document is being transferred to the CBSA and undergoing business rule validation by the CBSA system, the status of the submission is displayed as "Updating…".
  4. Once business rule validation has been completed, the CBSA acknowledges receipt of the Close Message by indicating either an "Accepted" (positive acknowledgement) or "Rejected" (negative acknowledgement) status:
    1. For submitted Close Messages free of business rule validation errors, the CBSA will indicate an "Accepted" status to the user.
    2. If the submitted Close Message contains any business rule validation errors, a "Rejected" status will be indicated to the user. The Status Details of the Close Message will indicate the reason(s) for the rejection. The user must then correct the error(s) and resubmit the Close Message to the CBSA. When the data meets the business rule validation specifications, an "Accepted" status will be displayed to the user.
  5. If the previous CCD is on file with the CBSA and in "Accepted" status, the Matched Indicator will be set to "Yes". This signifies that the client's document has been linked to another document.
  6. When a shipment arrives in Canada and is processed by the CBSA, a "Reported" status will be displayed to the user.

3.2.3 Manifest Forwards

A Manifest Forward is an electronic notice sent to a Secondary Notify Party (carrier, freight forwarder, warehouse operator or broker) that contains the entire data set of a House bill submitted to the CBSA with the exception of the list of Manifest Forward recipients. A freight forwarder can send a Manifest Forward to a Secondary Notify Party (SNP) and also receive Manifest Forwards from other freight forwarders.

A user can send a House bill Manifest Forward to any other SNP by entering the CBSA client identifier and the business type of that party in the SNP IDs tab of the House bill. An SNP ID is an identifier that is composed of the above-mentioned CBSA client identifier and business type. The available business types and their related client identifiers are as follows:

  1. Carrier: 4-digit carrier code assigned by the CBSA
  2. Freight forwarder: 4-digit carrier code assigned by the CBSA
  3. Warehouse Operator: 4-digit sub-location code assigned by the CBSA
  4. Broker: 5-digit account security number assigned by the CBSA

A House bill must reach "Accepted" status before the CBSA will send the Manifest Forwards to the identified SNP IDs. Should a House bill get rejected, no Manifest Forward will be sent until the document is corrected by the Portal user. In addition, if the House bill contains any invalid SNP IDs, the House bill will be rejected. If a House bill is modified and the Portal user would like to send a Manifest Forward of this updated House bill to the same or different SNP IDs, these SNPs must be identified in the updated House bill submission.

An automatic Manifest Forward will be sent to the warehouse identified in the Port of Destination sub-location code field on the House bill to facilitate the inland processing of shipments.

Portal users are able to receive and view these Manifest Forwards in their Business Account under the "Received Documents" tab. The Manifest Forward will include all the data elements of a House bill with the exception of the list of Manifest Forward recipients.

3.3 A Special Note for Freight Forwarders Who Also Transmit Trade Data Using EDI or Service Providers

  1. Trade data transmitted by a freight forwarder through EDI or by a service provider on behalf of a freight forwarder can be viewed and modified through the Portal. The transmission of EDI House bill and Close Message data will appear in the Portal as Trade Documents.
  2. Statuses of Trade Documents that are transmitted by a freight forwarder through EDI or by a service provider on behalf of a freight forwarder can also be viewed in the Portal.
  3. If an EDI-capable freight forwarder or service provider acting on behalf of a freight forwarder decides to submit House bills or Close Messages through the Portal (whether newly created or modified data), the CBSA will not send notices to the corresponding EDI or service provider profile.
  4. In this situation, there is a risk that the freight forwarder's or service provider's systems might become out of sync with data transmitted through the Portal if they choose to use both EDI and the Portal for data transmission.

4.0 Create, Change, Amendment and Cancel Rules for House bills and Close Messages

  1. Create/Change/Amend/Cancel Features in the Portal:
    1. The "Create Trade Document" function is used for the initial submission of a House bill or Close Message.
    2. A Change involves the submission of a replacement Trade Document (with all applicable data elements), which will then overwrite the original Trade Document on file in the CBSA system. In the Portal, this is accomplished by locating the Submitted Trade Document and selecting "Edit Document". The user will then be required to select "Change" before resubmitting the Trade Document to the CBSA.
    3. As a rule, the freight forwarder will be required to submit a Change to update the House bill or Close Message when any of the data elements on the original Trade Document on file in the CBSA system have changed. Changes can be made at any time prior to arrival at the First Port of Arrival. Any updates required post-arrival would be made as an Amendment unless the Trade Document's effective status is "Rejected" (in which case a Change would be submitted). A Change can be made to any data element with the exception of the CCN identifying that House bill. If the CCN must be changed, the user has to cancel the House bill and then submit a new House bill with the correct CCN.
    4. A Change cannot be submitted when the House bill or Close Message has the following effective status: "Updating"… or "Cancelled".
    5. An Amendment also involves the submission of a replacement Trade Document (with all applicable data elements), which will then overwrite the existing Trade Document on file in the CBSA system. In the Portal this is accomplished by locating the Submitted Trade Document and selecting "Edit Document". The user will then be required to select "Amendment" before resubmitting the Trade Document to the CBSA.

      An Amendment normally occurs after arrival at the First Port of Arrival. Each Amendment requires the use of an Amendment Reason, specifying the type of amendment being made. An amendment Reason must be selected when the user attempts to resubmit the Trade Document as an amendment. Amendments will be accepted by the CBSA system until the record has been transferred to an archival database, after approximately 120 days.

      The following are valid reasons for a House bill Amendment:

      • Amendment to description of goods. (Code: 20)
      • Amendment to consignee (name and/or address). (Code 25)
      • In bond port/sub-location code amendments. (Code: 30)
      • Clerical error when keying cargo data compared to shipment documentation data. (Code: 35)
      • Amendment not elsewhere specified. (Code: 60)
      • Overage: any change in the number of pieces in a shipment that is higher than the quantity reported at First Port of Arrival (FPOA); Note the initial quantity being amended must be greater than zero. (Code: 65)
      • Shortage: any change in the number of pieces in a shipment that is lower than the quantity reported at First Port of Arrival (FPOA). Note the quantity cannot be reduced to zero, which would then be a cancellation, not amendment. (Code: 70)
      • Goods that have been imported but not released, that have been pilfered, stolen, lost or destroyed while in custody of the carrier. (Code: 75)
      • Change request delayed by client systems outage (Code: 80)
      • Change request delayed by CBSA systems outage. (Code: 85)

      The following are valid reasons for a Close Message Amendment:

      • Clerical error when keying cargo data compared to shipment documentation data. (Code: 35)
      • Amendment not elsewhere specified. (Code: 60)
      • Change request delayed by client systems outage (Code: 80)
      • Change request delayed by CBSA systems outage. (Code: 85)
      • Cancelling a duplicate CCD - e.g. one shipment, 2 CCD with 2 different Cargo Control Numbers (CCNs) for the same shipment (Code: 90)
      • Missing Cargo Document (also known as a Cargo Control Document (CCD)) at Report (Code: 95)

      Only one reason can be selected from the applicable list. If more than one reason created the need for an Amendment, select the reason that is closest to the top of the list.

      Amendments can be made to any data element with the exception of the CCN identifying that House bill. Should the client wish to amend the CCN, the request must be presented to the CBSA in person using the Highway and Rail Cargo and Conveyance Post Arrival Manual Correction Request Form (BSF673).

      A House bill may be cancelled until the submission of its related Close Message. If a House bill must be cancelled after it has been associated to a Close Message, the user needs to edit the Close Message to remove the reference to that House bill and can then proceed with the cancellation of the House bill. If the user attempts to cancel a House bill that is currently linked to a Close Message, it will result in the request being rejected.

      A Close Message may be cancelled at any time prior to arrival in Canada.

      Submitted House bills or Close Messages that will be unused within the 90 days of its original submission should be cancelled. If the cancellation of a House bill is required after the related conveyance arrives in Canada, the cancellation request must be submitted manually to the CBSA with the corrected Close Message, if applicable.

  2. A Change or Amendment to a House bill should be made as soon as it is known that the change or amendment is required.
  3. A CCN may be reused, provided the same number is not repeated within a 3-year period. If a CCN was cancelled prior to linking it to a Close Message (i.e. prior to submitting the Close Message referencing that CCN), a freight forwarder may reuse the same CCN.
  4. A Close Message requires corrections as a result of a Change or Amendment brought to one of the CCNs that has been referenced on the Close Message; then the Portal user can choose to submit a Change or Amendment to the Close Message to correct the related CCN.
  5. Should the previous CCN on a Close Message need to be changed, the user can submit a change/amendment and the CBSA will treat this submission as a new document and will automatically cancel the previous Close Message.

5.0 View Received Documents

  1. The Manifest Forward functionality enables clients to share information with other registered CBSA clients, also known as TCPs. Portal users are able to receive and view these Manifest Forwards in their Business Account under the "Received Documents" tab.
  2. In this phase, the Manifest Forward functionality is available for freight forwarders on the House bill. A Manifest Forward includes all the data elements of a House bill with the exception of the list of Manifest Forward recipients. A freight forwarder can identify a Manifest Forward recipient using the Secondary Notify Party (SNP) data elements on the House bill. The two data elements required are the CBSA client identifier (i.e. carrier code) and the business type (i.e. freight forwarder) of the other TCP, which create the SNP ID.

    A Manifest Forward will only be sent to the identified SNP IDs if the House bill submission is accepted by the CBSA.
  3. The "Received Document" function in the Portal allows the freight forwarder to view all Manifest Forwards that have been forwarded to his attention on behalf of another TCP. It is the responsibility of the freight forwarder to manage the Received Documents listed in the Business Account.

6.0 Portal Statuses

6.1 Trade Document Statuses

"Effective Status" refers to the latest version of a Trade Document at the time of submission to the CBSA. The following Effective Statuses are displayed in the Portal for Trade Documents:

Updating…
Indicates the processing of a Trade Document submitted to the CBSA from the Portal.
Accepted
Indicates a Trade Document has passed validation checks and has been accepted by the CBSA.
Rejected
Indicates a Trade Document has been rejected by the CBSA and a rejection reason(s) is provided.
Acquitted
Indicates goods are no longer controlled by a House bill.
Cancelled
Indicates a Trade Document submission has been cancelled by the client or internally by the CBSA.
Reported
Indicates a Close Message and associated House bill(s), if applicable, have been reported at First Port of Arrival as per the requirements of section 12(1) of the Customs Act.

6.2 Status History

A chronology of Trade Document statuses is available to Portal users, allowing them to see all the events that have taken place with a submitted Trade Document. Every time a Trade Document status changes, it is recorded in the Trade Document's Status History.

Note: The Submitted status in Status History is used to display the date and time a Trade Document was submitted through the Portal to the CBSA.

6.3 Matched Indicator

If a pre-arrival release or a Close Message is on file with the CBSA and is linked to the client's House bill, the Matched Indicator will be set to "Yes". This signifies that the client's document has been linked to another document. In the event that the House bill is non-consolidated, "Matched" means it is linked to a pre-arrival release submitted by a broker/importer. If the House bill is consolidated, "Matched" means it is linked to a submitted Close Message.

For the Close Message, the Matched indicator will be set to "Yes" if the Previous CCD is on file with the CBSA.

6.4 Statuses with the status change Symbol in the Portal

  1. The status change symbol is only displayed in special circumstances in relation to the original Trade Document Submission or to Changes, Amendments or Cancels to House bill and Close Message documents. It means that an original Submission, a Change, an Amendment or a Cancel the freight forwarder has submitted has not passed business validation checks performed by the CBSA system and that the Trade Document Submission, Change, Amendment or Cancel is currently rejected by the CBSA system. If an original Trade Document Submission is rejected and the status change symbol is displayed, a Change or an Amendment must be made to that document and resubmitted to the CBSA. When a Change, Amendment or Cancel of a Trade Document is rejected and the status change symbol is displayed, the previous accepted version of the Trade Document remains in the CBSA system until such time as the freight forwarder resubmits the Trade Document Change, Amendment or Cancel and passes the CBSA system's business validation rules.
  2. If a Portal user sees the symbol next to a Trade Document's status, the user should view the Trade Document Status History as it will provide the reason(s) for the rejection. If a Change, Amendment or Cancel is submitted for the Trade Document and it passes the CBSA system's business validation, the status change symbol will no longer be shown.

7.0 Registering for the eManifest Portal

Note: This section summarizes how to get started using the eManifest Portal. For a full explanation of how to use the eManifest Portal, see the eManifest Portal Help and Support resources identified in Section 7.4.

  1. In order to use the eManifest Portal, all users must begin by logging in with a credential, either through Sign-In Partner or GCKey, and create a Portal User Account. Account Owners must also create a Portal Business Account so they, and other users they authorize, may interact in the Portal.
  2. Before creating a Portal Business Account, the freight forwarder must have a CBSA-assigned carrier code and a CBSA-assigned Shared Secret and use a computer that meets the technical requirements documented in Section 8.0.
  3. Creating a Portal Business Account is a three-step process for the authorized representative of the freight forwarder company who will become the Account Owner: logging in with a credential, creating a User Account in the Portal and creating a Portal Business Account.
  4. Once the Portal Business Account has been created, the Account Owner may add additional Portal users to the Business Account so that they may submit trade data and/or view Trade Document statuses and related information. Additional users must use their own credential to log in and must create a Portal User Account.

7.1 Obtaining a Credential

  1. All Portal users must log in to the eManifest Portal using a credential. There are two types of credentials: a commercial credential service (Sign-In Partner), which enables users to access the Portal using the same credentials they use to do business with some financial institutions; and a government-issued credential service (GCKey).
  2. For more information on the credential options currently available, please refer to the Cyber Authentication Renewal Initiative Frequently Asked Questions.

7.2 Creating a Portal User Account

  1. Once users are logged in to the Portal with their credential and have accepted the Portal Terms and Conditions, they may create an eManifest Portal User Account. Users will be asked to provide their name, e-mail address and phone number, as well as language preference.
  2. Once they have supplied this information, their User Account will be created and they will be provided with a User Reference Number.
  3. A User Reference Number (URN) is:
    • a system-generated number uniquely associated with a Portal User Account;
    • used by Portal Business Account Owners to assign users a role in a freight forwarder's Business Account; and
    • used to help identify legitimate Portal users if they contact the Electronic Commerce Unit for assistance.

7.3 Creating a Portal Business Account

  1. Freight forwarder authorized representatives (Account Owners) will have the opportunity to create a Portal Business Account immediately after they have created their Portal User Account.
  2. The Portal prompts the Account Owner to enter the carrier code and Shared Secret and provide required information about the Account Owner.
  3. The Account Owner will have the opportunity to correct information the CBSA already has on file for the freight forwarder company (if necessary).
  4. The Account Owner will have the opportunity to add users to the Portal Business Account so they may view and/or submit trade documents and related information (as required).

7.4 eManifest Portal Help and Support

To view further information about registering for and using the eManifest Portal or to obtain technical support, see the eManifest Portal Help and Support page.

8.0 Portal Technical Requirements

eManifest Portal users must use a computer that meets the following technical requirements:

  1. Internet Access
  2. One of the following supported Web browsers:
    • Internet Explorer 8 and above
    • Firefox 34 and above (recommended)
  3. For uninterrupted access to the eManifest Portal, the browser should:
    • support TLS 1.2 (recommended) or TLS 1.0;
    • have Cookies enabled; and
    • have JavaScript enabled (required) - please refer to the document entitled: How to enable JavaScript for assistance.

Important: When clients are finished using the eManifest Portal on a shared computer, they must log out by selecting the log out link and close the browser before leaving the computer unattended. This will prevent unauthorized access to personal and/or commercial information by others.

9.0 Availability of the eManifest Portal and the CBSA System

Under normal conditions, the eManifest Portal will receive and process submitted House bills and Close Messages 24 hours a day, 7 days a week. (For information on contingency planning regarding potential system outages, see Section 11.2.)

Under normal conditions the eManifest Portal will provide status information to the freight forwarder within minutes of the submission of a Trade Document. However, circumstances beyond the CBSA's control may cause delays.

10.0 Reliability of the eManifest Portal and the CBSA System

10.1 Security

The CBSA's systems are designed to provide clients with a safe and secure environment in which to submit data. Please see the eManifest Portal Terms and Conditions and Terms and Conditions (Important Notices) for more information.

10.2 Incomplete, Inaccurate or Corrupted Documents

The risk of an undetectable error occurring when submitting Trade Documents through the Portal lies with the sender. The freight forwarder is responsible for the cost and submission of their data. The CBSA is not responsible for lost data or the cost of the re-submission of lost data.

11.0 Problem Reporting and Resolution

  1. In the event the freight forwarder discovers a system and/or procedural problem, the freight forwarder should contact the Technical Commercial Client Unit (TCCU). Contact information can be accessed through the eManifest Portal Help and Support page. The TCCU will perform a preliminary assessment and if necessary will log the information in a problem file.
  2. After an initial analysis, a clarification request may be forwarded to the freight forwarder should additional information be required.
  3. If the problem is determined to be within the CBSA system, all relevant data will be compiled and analyzed after which a solution will be determined, tested and implemented.
  4. If the problem is determined to be within the freight forwarder's environment, it will be the responsibility of the freight forwarder to identify the problem area and implement a solution.

11.1 Back-Up Provisions

The CBSA will keep a backup of all submissions received through the eManifest Portal. Similarly, freight forwarders must keep a copy of all documents submitted to the CBSA.

Note: As stipulated in the Customs Act, freight forwarders are legally responsible for maintaining their books and records, including electronic Trade Document submissions, for a period of three (3) years plus the current year. The eManifest Portal is not a record-keeping system.

11.2 Contingency Plan in the Event of System Failure

In the event of an outage in either the CBSA's or the freight forwarder's systems, or the public Internet, each party must make all efforts to continue normal communications and to restore their systems to normal operating condition as soon as is reasonably possible.

The eManifest policy and specific procedures to follow in the event of CBSA or external system outages can be found in the System Outage Contingency Plan – Highway Mode.

In the event of a disruption to client and/or CBSA systems, clients must retain the ability to produce paper cargo declarations as outlined in the System Outage Contingency Plan – Highway Mode.

Please note that currently there are no System Outage Contingency Plans specifically addressed to freight forwarders. As a result, the CBSA recommends that freight forwarders follow the plan currently established for highway carriers.

12.0 Program Monitoring

The following points reflect the processes involved in monitoring client compliance and the quality of data being submitted.

  1. The CBSA will monitor the compliance of the external client.
  2. The CBSA will monitor that the client is submitting quality data within the established standards.
  3. The CBSA monitoring officer may contact the client to discuss corrective action in terms of improving the data quality of the submissions or any compliance issues.

13.0 Additional Resources

The following Web site addresses may be helpful for eManifest Portal users:

Appendix 1 - Glossary of Secondary Cargo Data Elements - eManifest Portal

Note: Data Element Names listed in the table below are based on wording used in the Reporting of Imported Goods Regulations unless otherwise noted in the Data Element Definition column.

Conditions of Use: (M = Mandatory; C = Conditional; O = Optional)

Data Element Name Data Element Definition House bill Close Message Business Rules
(if applicable)
Amendment Reason The reason for the amendment of the House bill or Close Message. Referred to as Amendment Code in the regulations.   Conditional Mandatory if the House bill or Close Message is an Amendment. Amendments are only made post-arrival. Choose from a list of accepted values.
Cargo Control Number (CCN) A reference identifier number assigned by the highway carrier or freight forwarder that uniquely identifies the transport document to the CBSA. Consists of a CBSA-assigned carrier code, followed by a unique reference number assigned by the carrier or freight forwarder. Mandatory   The Cargo Control Number consists of a 4-character carrier code followed by a unique carrier of freight forwarder assigned number. The CCN must be at least 5 characters, contain no spaces and not exceed 25 characters (the first 4 characters, the carrier code, are system generated). Once used, a CCN cannot be re-used for 3 years.
Cargo Description A plain language description of the cargo sufficient to identify it for customs purposes. This description must be equivalent to that provided by the 6-digit HS description. For example, "computer" is acceptable, but "electronics" or "various" are not. Freight of all kinds (FAK), shipper load and count (SLC) are not acceptable descriptions unless the shipment is consolidated. Mandatory   1 to 300 characters.
Cargo Quantity A count of the total number of packages for the cargo. Mandatory   1 to 18 digits.
Cargo Quantity Unit of Measure The unit of measure applicable to the Cargo quantity of the entire shipment. Mandatory   Choose from a list of accepted values.
Carrier Code A carrier code is a unique identification number issued by the Minister either under subsection 12.1(4) or before the coming into force of that subsection. Referred to as Carrier in the regulations. Mandatory   Initially entered by the Portal Business Account Owner on registration of a business in the eManifest Portal, the carrier code becomes system-generated and is displayed on all Trade Documents and added as a prefix to the Cargo Control Number.
Close Message Number A number that uniquely identifies the Close Message that consists of the freight forwarder CBSA assigned carrier code followed by the Cargo Control Number (CCN) of the Previous Cargo Control Document (CCD) to which the House bills are being linked to.   Mandatory The first 4 characters, the carrier code, are system generated. The user must only enter the CCN of the Previous CCD.
Consignee Name (Company/Person) The name of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Mandatory   1 to 70 characters.
Consignee Address Line 1 The first part of the address of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Mandatory   1 to 35 characters.
Consignee Address Line 2 The second part of the address of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Optional   1 to 35 characters.
Consignee Address Line 3 The third part of the address of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Optional   1 to 35 characters.
Consignee City The city of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Mandatory   1 to 35 characters.
Consignee Country The country of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Mandatory   Choose from a list of accepted values.
Consignee Province/State The province or state of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Conditional   Mandatory when the Consignee Country is the United States or Canada. Choose from a list of accepted values.
Consignee Postal/Zip Code The postal or zip code of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Conditional   Mandatory when the Consignee Country is the United States or Canada. 5 to 9 characters.
Consignee Telephone Number The telephone number of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Optional   10 to 35 digits.
Consignee Contact First Name The contact first name of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Optional   1 to 35 characters.
Consignee Contact Family Name The contact family name of the party to which the cargo/goods are being shipped to as shown on trade's contract of carriage or commercial sales invoice (i.e. Bill of Lading, Air Waybill or other shipping document, Commercial Invoice or other sales document) Optional   1 to 35 characters.
Consolidation Indicator An indicator that specifies whether House bills or Supplementary Cargo data are expected to follow by indicating that the freight is consolidated. Mandatory   Select Yes to indicate if House bills are expected to follow. Select No in the event of no consolidation.
Consolidator's Name (Company/Person) The name of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Mandatory   Mandatory if different than Shipper.
1 to 70 characters.
Consolidator's Address Line 1 The first part of the address of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Mandatory   Mandatory if different than Shipper. 1 to 35 characters
Consolidator's Address
Line 2
The second part of the address of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Optional   1 to 35 characters
Consolidator's Address Line 3 The third part of the address of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Optional   1 to 35 characters
Consolidator's City The city name of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Mandatory   Mandatory if different than Shipper. 1 to 35 characters.
Consolidator's Province/State The province or state of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Conditional   Mandatory if different than Shipper. 1 to 35 characters.
Consolidator's Postal Code / Zip Code The postal code or zip code of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Conditional   Mandatory if different than Shipper.  5 to 9 characters.
Consolidator's Country The country of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Mandatory   Mandatory if different than Shipper. 1 to 35 characters.
Consolidator's Telephone Number The telephone number of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Optional   10 to 35 digits.
Consolidator's Contact First Name The contact first name of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Optional   1 to 35 characters
Consolidator's Contact Family Name The contact family name of the party who vanned the container or arranged for the vanning of the container. For break bulk shipments, the name and address of the party who made the goods carriage-ready or the party who arranged for the goods to be carriage-ready. Optional   1 to 35 characters
Container Identifier An alpha-numeric string that uniquely identifies the Container. Referred to as Equipment Identification Number in the regulations. Conditional   Mandatory if goods are containerized. The Container Identifier has both the Container initials and the Container numbers and should be entered as one string. 5 to 16 characters.
Dangerous Goods Code A code representing the identification number assigned to the hazardous materials that pose a hazard or risk to human health or the environment, and as such, are regulated and require special handling while being transported. Conditional   Mandatory if the Dangerous Goods Code applies to the commodity being reported. Provide the 4-digits of the code which precede "UN" (i.e. indicate 0028 if the code is UN0028). Up to 99 codes can be provided per commodity.
Dangerous Goods Special Instructions Special instructions related to the dangerous goods found in the shipment. Conditional   Mandatory when the shipment contains dangerous or hazardous goods. 1 to 300 characters.
Dangerous Goods Contact Name The name of the dangerous goods contact. Conditional   Mandatory when the shipment contains dangerous goods. 1 to 35 characters.
Dangerous Goods Contact Telephone Number The telephone number of the dangerous goods contact. Conditional   Mandatory when the shipment contains dangerous goods. 10 to 35 digits.
Delivery Address Name (Company/Person) The name of the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Optional   Mandatory if different then Consignee. Up to 99 Delivery Addresses may be included on one House bill. 1 to 70 characters.
Delivery Address Line 1 The first part of the address the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Conditional   Mandatory if different from Consignee Address. Up to 99 Delivery Addresses may be included on one House bill. 1 to 35 characters.
Delivery Address Line 2 The second part of the address where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Optional   1 to 35 characters.
Delivery Address Line 3 The third part of the address where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Optional   1 to 35 characters.
Delivery Address City The city of the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Conditional   Mandatory if different from Consignee Address. Up to 99 Delivery Addresses may be included on one House bill. 1 to 35 characters.
Delivery Address Country The country of the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Conditional   Mandatory if different from Consignee Address. Up to 99 Delivery Addresses may be included on one House bill. Choose from a list of accepted values.
Delivery Address Province/State The province or state of the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Conditional   Mandatory if different from Consignee Address. Up to 99 Delivery Addresses may be included on one House bill. Choose from a list of accepted values.
Delivery Address Postal/Zip Code The postal or zip code of the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Conditional   Mandatory if different from Consignee Address. Up to 99 Delivery Addresses may be included on one House bill. 5 to 9 characters.
Delivery Address Contact First Name The first name of the person to contact in regards to the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Optional   1 to 35 characters.
Delivery Address Contact Family Name The family name of the person to contact in regards to the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Optional   1 to 35 characters.
Delivery Address Telephone Number The telephone number of the contact at the location where the goods are to be delivered by the carrier/freight forwarder as per contractual agreement. Optional   10 to 35 digits.
Document Change/Amendment Indicator An indicator to identify whether the user is requesting a change or amendment to a Submitted Trade Document. Conditional Conditional Mandatory if a Change or Amendment is being submitted through the Portal. Choose Change or Amendment.
Freight Forwarder Name The name of the freight forwarder associated with a carrier code. Mandatory Mandatory A system-generated data element displayed on the screen based on the CBSA's records.
HS Code The classification of imported goods under a tariff item in the List of Tariff Provisions set out in the schedule to the Customs Tariff. Optional   2 to 10 digits without any periods (.).
List of Associated House Bills(s) A summary listing of all the CCNs (Cargo Control Numbers) for the House bills submitted to the CBSA that are related to the same consolidation.   Mandatory Up to 25 digits per CCN entered.
Marks and Numbers The written description of the symbols and markings that are on the outside of the packaging. If marks and numbers do not exist value should be "No Marks" in this element Conditional   Mandatory if available. 1 to 50 characters. If unable to locate/view the marks and numbers on the package, indicate "no marks".
Mode Type Indicates the mode of transportation. Mandatory   Mandatory, Select amongst the movement types: Air, Highway, Marine and Rail.
Movement Type The movement type of the goods. An import movement occurs if the goods entering Canada are to obtain release at the First Port of Arrival (FPOA). An inbond movement occurs if the goods entering Canada are destined to move in-land to a warehouse location. Mandatory   Choose from a list of accepted values.
Notify Party Name (Company/Person) The name of any party that has interest in the transaction. Conditional   Mandatory if available. Up to 99 Notify Party Addresses may be included on one House bill.
1 to 70 characters.
Notify Party Address Line 1 The first part of the address of any party that has interest in the transaction. Conditional   Mandatory if available. Up to 99 Notify Party Addresses may be included on one House bill. 1 to 35 characters.
Notify Party Address Line 2 The second part of the address of any party that has interest in the transaction. Optional   1 to 35 characters.
Notify Party Address Line 3 The third part of the address of any party that has interest in the transaction. Optional   1 to 35 characters.
Notify Party City The city of any party that has interest in the transaction. Conditional   Mandatory if available. Up to 99 Notify Party Addresses may be included on one House bill. 1 to 35 characters.
Notify Party Country The country of any party that has interest in the transaction. Conditional   Mandatory if available. Up to 99 Notify Party Addresses may be included on one House bill. Choose from a list of accepted values.
Notify Party Province/State The province or state of any party that has interest in the transaction. Conditional   Mandatory if available. Up to 99 Notify Party Addresses may be included on one House bill. Choose from a list of accepted values.
Notify Party Postal/Zip Code The postal or zip code of any party that has interest in the transaction. Conditional   Mandatory if available. Up to 99 Notify Party Addresses may be included on one House bill. 5 to 9 characters.
Notify Party Telephone Number The telephone number of any party that has interest in the transaction. Optional   10 to 35 digits.
Notify Party Contact First Name The first name of the contact for any party that has interest in the transaction. Optional   1 to 35 characters.
Notify Party Contact Family Name The family name of the contact for any party that has interest in the transaction. Optional   1 to 35 characters.
Place of Consolidation Name (Company/Person) The name of the company/person for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Conditional   Mandatory if shipment is consolidated. 1 to 70 characters.
Place of Consolidation Address Line 1 The first part of the address for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Conditional   Mandatory if shipment is consolidated. 1 to 35 characters
Place of Consolidation Address Line 2 The second part of the address for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Optional   1 to 35 characters
Place of Consolidation Address Line 3 The third part of the address for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Optional   1 to 35 characters
Place of Consolidation City The city for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Conditional   Mandatory if shipment is consolidated. 1 to 35 characters.
Place of Consolidation Province/State The province or state for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Conditional   Mandatory if shipment is consolidated. 1 to 35 characters.
Place of Consolidation Postal Code/Zip Code The postal or zip code for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Conditional   Mandatory if shipment is consolidated. 5 to 9 characters.
Place of Consolidation Country The country of the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Mandatory   Mandatory if shipment is consolidated. Choose from a list of accepted values.
Place of Consolidation Contact First Name The first name of the contact for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Optional   1 to 35 characters.
Place of Consolidation Contact Family Name The last name of the contact for the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Optional   1 to 35 characters.
Place of Consolidation Contact Telephone Number The contact telephone number of the last physical location where the container is vanned. For break bulk and non-containerized freight, the name and address of the last physical location where the goods were made carriage-ready. Optional   10 to 35 digits.
Port of Destination/Exit The CBSA port code where release / acquittal will take place. Mandatory   Mandatory if Port of Discharge entered.
3 or 4 digits. If 3 digits are entered, the system will automatically place a 0 (zero) at the beginning.
Port of Destination/Exit - Sub-location The sublocation/warehouse related to the Port of Destination/Exit where the shipment will be released/acquitted. Mandatory   3 or 4 digits. If 3 digits are entered, the system will automatically place a 0 (zero) at the beginning.
Port of Discharge Office code of CBSA-designated seaport, airport, freight terminal, rail station or other CBSA-approved location at which goods are unloaded, if different than the Port of Destination. Conditional   Mandatory if different than Port of Destination/Exit.3 to 4 digits.
Port of Discharge - Sub-location The sublocation/warehouse where the shipment is to be warehoused. Conditional   Mandatory if Port of discharge is provided.
3 to 4 digits.
Primary Cargo Control Number The original Cargo Control Number used in the submission of the house bill to reference the Carrier's primary cargo document. Mandatory   5 to 25 characters.
Seal Number(s) A unique number on the customs seal or another seal affixed to the containers or other transport unit. Conditional   Mandatory if available. 1 to 15 characters.
Shipper Name (Company/Person) The name of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Mandatory   1 to 70 characters.
Shipper Address Line 1 The first part of the address of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Mandatory   1 to 35 characters.
Shipper Address Line 2 The second part of the address of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Optional   1 to 35 characters.
Shipper Address Line 3 The third part of the address of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Optional   1 to 35 characters.
Shipper City The city of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Mandatory   1 to 35 characters.
Shipper Country The country of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Mandatory   Choose from a list of accepted values.
Shipper Province/State The province or state of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Conditional   Mandatory when the Shipper Country is Canada or the United States. Choose from a list of accepted values.
Shipper Postal/Zip Code The postal or zip code of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Conditional   Mandatory when the Shipper Country is Canada or the United States. 5 to 9 characters.
Shipper Telephone Number The telephone number of the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Optional   10 to 35 digits.
Shipper Contact First Name The first name of the contact for the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Optional   1 to 35 characters.
Shipper Contact Family Name The family name of the contact for the party shipping the goods as stipulated on Trade's contract of carriage (Bill of Lading, Air Waybill, or other shipping documents). Optional   1 to 35 characters.
SNP - Business to business comments A free text box that allows an originator to enter comments directed at the identified Secondary Notify Party. Optional   1 to 300 characters.
SNP - Business Type The type of business (carrier, freight forwarder, broker or warehouse operator) of the client identifier provided. Optional   Choose from a list of accepted values.
SNP - Client Identifier The four-digit carrier number of the secondary notified party (SNP). Optional   4 digits.
Special Instructions Directions for handling a shipment and/or delivery directions for a shipment. Optional   Include information with respect to overages and shortages. 1 to 300 characters.
Total Cargo Weight The total weight of the goods detailed on the House bill, including packaging but excluding the transporting equipment. Mandatory   Numeric value of weight:
1 to 18 digits, including decimals values.

-Decimal values must be identified by a decimal point ( . ).
Total Cargo Weight Unit of Measure The unit of measure applicable to the Total Cargo Weight of the entire shipment. Mandatory   Choose from a list of accepted values.
Unique Consignment Reference (UCR) Number A unique number assigned to goods, both for import and export. Optional   1 to 35 characters.
Volume The volume of the goods detailed on the House bill. Optional   1 to 18 digits.
Volume Unit of Measure The unit of measure applicable to the volume of the entire shipment. Conditional   Mandatory if volume is entered. Choose from a list of accepted values.
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