Electronic Commerce Client Requirements Document
Appendix B: Summary report data elements—
Chapter 25: Canadian Export Reporting System Portal

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0 Proof of report

Level and sequence number
0
Format
SUM####AA####YYYYMM
Restrictions
Exact format pattern, system populated
Optional, mandatory or conditional
Mandatory
Amendable
No
Notes
Summary ID (Format: SUM####) + submitter's authorization ID (Format: AA####) + Reporting period (Format: YYYYMM) for a total of 19 characters
Definition
The proof of report number is issued by CBSA System and shared with the exporter/service provider to serve as proof that the summary report has been validated and accepted by the CBSA. It consists of the summary ID, the submitter's authorization ID, and the reporting period (year and month) in which the export transaction has taken place

1 Exporter

Level and sequence number
1
Optional, mandatory or conditional
Mandatory

1.1 Exporter company name

Level and sequence number
1.1
Format
AlphaNum70
Restrictions
Minimum length 1, maximum length 70
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The name of the company that exports the goods or causes them to be exported

1.2 Exporter BN

Level and sequence number
1.2
Format
999999999RM9999
Restrictions
Exact format
Optional, mandatory or conditional
Mandatory
Amendable
No
Definition
The 9-digit business number (BN) assigned by Canada Revenue Agency (CRA), plus the 6-character alphanumeric account identifier, for example, RM0001, of the company that will be exporting the goods or causing them to be exported

1.3 Summary ID

Level and sequence number
1.3
Format
SUM9999
Restrictions
Exact format
Optional, mandatory or conditional
Mandatory
Amendable
No
Definition
The summary ID is the identifier assigned to a summary reporter when they have applied and been authorized to submit summary reports

1.4 Certifier name

Level and sequence number
1.4
Format
AlphaNum70
Restrictions
Minimum length 1, maximum length 70
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The first and last name of the person who certifies that the information provided in the form is true, accurate and complete (meaning the individual filling out the declaration). The certifier can be the exporter of the goods or a customs service provider

1.5 Street address

Level and sequence number
1.5
Format
AlphaNum70
Restrictions
Minimum length 1, maximum length 70
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The street address of the certifier

1.6 City

Level and sequence number
1.6
Format
AlphaNum35
Restrictions
Minimum length 1, maximum length 35
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The city of the certifier

1.7 Province or state

Level and sequence number
1.7
Amendable
Yes
Definition
The province or state of the certifier

Canada or United States

Format
Dropdown list
Restrictions
Exact match
Optional, mandatory or conditional
Mandatory
Notes
Dropdown list of Canadian provinces/territories if country selected is CA and US states if country selected is US

Other

Format
AlphaNum35
Restrictions
Minimum length 1, maximum length 35
Optional, mandatory or conditional
Optional
Notes
If country is not CA or US, display a text box of max of 35 chars for user to enter

1.8 Country

Level and sequence number
1.8
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Refer to Appendix J
Definition
The country of the certifier

1.9 Postal or zip code

Level and sequence number
1.9
Optional, mandatory or conditional
Conditional
Amendable
Yes
Notes
Mandatory if country is US or Canada
Definition
The 6 character postal code or 5 to 9 character zip code of the certifier

Canada

Format
ANANAN
Restrictions
Exact Format

U.S.

Format
NNNNN(N)
Restrictions
Exact Format

Other

Format
AlphaNum9
Restrictions
Minimum length 1, maximum length 9

1.10 Telephone

Level and sequence number
1.10
Format
(999)999-9999
Restrictions
Exact Format
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The telephone number of the certifier

1.11 Telephone extension

Level and sequence number
1.11
Format
99999
Restrictions
Minimum length 1, maximum length 5
Optional, mandatory or conditional
Optional
Amendable
Yes
Definition
The telephone extension number of the certifier

1.12 Fax

Level and sequence number
1.12
Format
(999)999-9999
Restrictions
Exact Format
Optional, mandatory or conditional
Optional
Amendable
Yes
Definition
The fax number of the certifier

1.13 Email

Level and sequence number
1.13
Format
Z@Z.Z
AlphaNum50
Restrictions
Minimum length 5, maximum length 50
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The email address of the person responsible for completing the application

2 Reporting period

Level and sequence number
2
Optional, mandatory or conditional
Mandatory

2.1 Reporting period year and month

Level and sequence number
2.1
Format
YYYY MM
Restrictions
Exact format (6)
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The year and the month in which the shipment had been exported from (i.e. physically left) Canada

2.3 Amendment reason

Level and sequence number
2.3
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Conditional
Amendable
Yes
Notes
Mandatory when submitting an amendment; Not available for original submission
(Refer to Appendix J)
Definition
Specify the reason why the document is being updated

2.4 NIL report Indicator

Level and sequence number
2.4
Format
Checkbox
Yes/No
Restrictions
Check box
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition

As a summary reporter, if no applicable goods had been exported from Canada during the reporting period of concern (Example: ), then it is necessary to complete a "NIL" report submission for the reporting period.

A new summary report must be submitted to the CBSA within five business days from the start of each month, regardless of whether any applicable goods had been exported from Canada during the previous month. (To complete a "NIL" report submission, create a new summary report within the CERS Portal and assign a checkmark entry to the "Create a NIL Report" checkbox. Within the "NIL" report, the user will be required to supply general information, such as the certifier's name, address, telephone number, and email address.)

3 Add commodity line (Loop)

Level and sequence number
3
Optional, mandatory or conditional
Mandatory [0…9999]
Notes
Not available if "NIL report indicator" = Yes

3.1 Canadian place of exit

Level and sequence number
3.1
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Refer to Appendix J
Definition
The CBSA place of exit from which the goods are expected to leave Canada

3.2 Country of final destination

Level and sequence number
3.2
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Refer to Appendix J
Definition
The country of final destination where the goods are to be consumed, further processed or manufactured, as known at the time of export

3.3 Description of goods

Level and sequence number
3.3
Format
AlphaNum255
Restrictions
Minimum length 1, maximum length 255
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
User entered 255 Max text box
Definition

A complete description of the goods in normal trade terms with sufficient detail to verify the declared HS code. General terms such as groceries, dry goods, machinery, parts, etc., will not be accepted.

Describe each individual item with a separate classification number on a separate line. If a conveyance is exported, state the VIN, HIN or serial number of the conveyance to be exported.

Important: If the goods are subject to export control, the description provided must match the description on the export permit, licence or certificate

3.4 HS code

Level and sequence number
3.4
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Refer to Appendix K
Definition
The harmonized system commodity code that corresponds to the commodity being exported, as specified by Canadian Export Classification Requirements

3.5 Unit of measure

Level and sequence number
3.5
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Refer to Appendix J
Definition
The unit of measure for the commodity, as specified by Canadian Export Classification Requirements

3.6 Quantity

Level and sequence number
3.6
Format
Decimal (14,3)
Restrictions
Minimum length 1, maximum length 14
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes

Numeric

Decimal (14,3) means this field is up to 14 characters in length, including decimal separator and decimal part, if used.

Decimal part is optional

Examples of valid formats:

12345678901234
123456789012.4
12345678901.34
1234567890.345

Definition

The quantity of the commodity to be exported

Note: If weight is required, enter the net weight of the commodity, not including outer coverings

3.7 Domestic freight charges

Level and sequence number
3.7
Format
Decimal (16,2)
Restrictions
Minimum length 1, maximum length 16
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes

Numeric

Decimal (16,2) means this field is up to 16 characters in length, including decimal separator and decimal part, if used.

Decimal part is optional

Examples of valid formats:

1234567890123456
12345678901234.6
1234567890123.56

Definition
Freight charge in Canadian dollars from the place of lading to the place of exit from Canada (estimate the amount if unknown). For example, if goods are shipped from Edmonton to Vancouver by rail, to be put on a ship for Japan, show the rail costs only. For shipments leaving Toronto by air, show zero if no charges were incurred in getting the goods to the airport

3.8 Value FOB place of exit

Level and sequence number
3.8
Format
Decimal (16,2)
Restrictions
Minimum length 1, maximum length 16
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes

Numeric

Decimal (16,2) means this field is up to 16 characters in length, including decimal separator and decimal part, if used.

Decimal part is optional

Examples of valid formats:

1234567890123456
12345678901234.6
1234567890123.56

Definition

The value of the commodity.

This value must include the freight charges, handling, insurance, or similar charges incurred to the place of exit from Canada, minus any discounts entered into prior to exportation, but must exclude the charges from the Canadian place of exit to the foreign destination. If the goods are shipped "no charge," show the value the goods would have been sold for under normal conditions

3.9 Currency of declared value

Level and sequence number
3.9
Format
Dropdown list:
Canadian Dollar
U.S Dollar
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
There are two valid currencies: "Canadian Dollar" and "U.S. Dollar"

3.10 Country of origin

Level and sequence number
3.10
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Refer to Appendix J
Definition
The country of origin of the goods

3.11 Province of origin

Level and sequence number
3.11
Format
Code table
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Refer to Appendix J
Definition

The Canadian province of origin of the goods.

If the goods are of Canadian origin, select the province in which the goods were grown, mined or manufactured. If the goods are not of Canadian origin, select the Canadian province in which the goods were further processed. If the goods are not of Canadian origin and were not further processed in Canada, select the Canadian province from which the goods begin their export movement (this may be different from the province from which the goods will leave Canada)

3.12 Gross weight

Level and sequence number
3.12
Format
Decimal (10,3)
Restrictions
Minimum length 1, maximum length 10
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes

Numeric

Decimal (10,3) means this field is up to 10 characters in length, including decimal separator and decimal part, if used.

Decimal part is optional.

Examples of valid formats:

1234567890
12345678.1
1234567.12
123456.123

Definition
The gross shipping weight, which is the actual weight of the goods plus the packaging, but excludes the weight of re-usable cargo containers

3.12a Gross weight: Unit of measure of entire shipment

Level and sequence number
3.12a
Format
Dropdown
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The unit of measure for the commodity, as specified by Canadian Export Classification Requirements

3.13 Mode of Transportation (MOT)

Level and sequence number
3.13
Format
Dropdown
Restrictions
Reference table
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
The mode of transport by which the goods left the country. (Mode of Transportation corresponds to the method of transportation used to exit Canada)

3.14 Vessel name

Level and sequence number
3.14
Format
AlphaNum30
Restrictions
Minimum length 1, maximum length 30
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Notes
Mandatory if mode of transportation is marine
Definition
The name of the vessel transporting the goods out of Canada

3.15 Containerized

Level and sequence number
3.15
Format
Radio button
Yes/No
Restrictions
Select
Optional, mandatory or conditional
Mandatory
Amendable
Yes
Definition
Indicate whether the goods are containerized. For containerized goods, specify the applicable Container Number(s)

3.16 Permit number (if required)

Level and sequence number
3.16
Format

AlphaNum35

Permit number entered in a text box, comma separated or separated by space

Restrictions
Minimum length 1, maximum length 35
Optional, mandatory or conditional
Optional
Amendable
Yes
Notes

Alpha Numeric each permit number 1-35

A max of 255 per line item

Definition

If the goods to be exported are controlled, regulated, or prohibited, specify the applicable licence, certificate, permits, etc.

For further information regarding export controls, refer to D Memorandum 20-1-1

3.17 Related party indicator

Level and sequence number
3.17
Format
Radio button
Yes/No
Restrictions
Select
Optional, mandatory or conditional
Mandatory
Optional
Yes
Definition
This indicator identifies whether the exporter and Ultimate Consignee are related entities, as identified in CBSA Memorandum D13-3-2
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