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ARCHIVED - Annex B ' Statistical Report on the Privacy Act ' 2012'2013

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Name of institution: Canada Border Services Agency

Reporting period: 2012-04-01 to 2013-03-31

Part 1 — Requests under the Privacy Act

  Number of Requests
Received during reporting period 13379
Outstanding from previous reporting period 650
Total 14029
Closed during reporting period 13191
Carried over to next reporting period 838

Part 2 — Requests closed during the reporting period

2.1 Disposition and completion time

Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 1079 1919 4858 2450 11 1 0 10318
Disclosed in part 53 642 652 300 23 30 14 1714
All exempted 0 4 1 1 0 0 0 6
All excluded 0 0 0 0 0 0 0 0
No records exist 149 262 167 63 0 0 0 641
Request abandoned 240 244 20 6 0 1 1 512
Total 1521 3071 5698 2820 34 32 15 13191

2.2 Exemptions

Section Number of requests
18(2) 0
19(1)(a) 292
19(1)(b) 24
19(1)(c) 18
19(1)(d) 60
19(1)(e) 0
19(1)(f) 1
20 1
21 439
22(1)(a)(i) 56
22(1)(a)(ii) 22
22(1)(a)(iii) 4
22(1)(b) 687
Section Number of requests
22(1)(c) 13
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 3
26 1362
27 28
28 0

2.3 Exclusions

Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1)(a) 1
70(1)(b) 0
Section Number of requests
70(1)(c) 1
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 10284 34 0
Disclosed in part 1105 609 0
Total 11389 643 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 32175 32175 10318
Disclosed in part 461333 315256 1714
All exempted 181 0 6
All excluded 0 0 0
Request abandoned 2487 0 512

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition Less than 100 pages processed 101'500 pages processed 501'1000 pages processed 1001'5000 pages processed More than 5000 pages processed
Number of Requests Pages disclosed Number of Requests Pages disclosed Number of Requests Pages disclosed Number of Requests Pages disclosed Number of Requests Pages disclosed
All disclosed 10305 29829 11 1971 1 311 1 64 0 0
Disclosed in part 1049 17785 507 99970 106 53811 49 63038 3 80652
All exempted 6 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 509 0 0 0 2 0 1 0 0 0
Total 11869 47614 518 101941 109 54122 51 63102 3 80652

2.5.3 Other complexities

Disposition Consultation required Legal advice sought Interwoven Information Other Total
All disclosed 3 0 56 0 59
Disclosed in part 223 0 19 1 243
All exempted 1 0 0 0 1
All excluded 0 0 0 0 0
Abandoned 3 0 1 0 4
Total 230 0 76 1 307

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
1576 1537 4 2 33

2.6.2 Number of days past deadline

Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 157 800 957
16 to 30 days 102 159 261
31 to 60 days 51 196 247
61 to 120 days 35 25 60
121 to 180 days 5 18 23
181 to 365 days 1 16 17
More than 365 days 2 9 11
Total 353 1223 1576

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 — Disclosures under subsection 8(2)

Paragraph 8(2)(e) Paragraph 8(2)(m) Total
199 12 211

Part 4 — Requests for correction of personal information and notations

  Number
Requests for correction received 28
Requests for correction accepted 2
Requests for correction refused 4
Notations attached 0

Part 5 — Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation or conversion
Section 70 Other
All disclosed 6999 0 5 0
Disclosed in part 614 0 188 0
All exempted 0 0 1 0
All excluded 0 0 0 0
No records exist 168 0 1 0
Request abandoned 50 0 2 0
Total 7831 0 197 0

5.2 Length of extensions

Length of extensions 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 7831 0 197 0
Total 7831 0 197 0

Part 6 — Consultations received from other institutions and organizations

6.1 Consultations received from other government institutions and organizations

Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 105 3243 0 0
Outstanding from the previous reporting period 10 330 0 0
Total 115 3573 0 0
Closed during the reporting period 110 3518 0 0
Pending at the end of the reporting period 5 55 0 0

6.2 Recommendations and completion time for consultations received from other government institutions

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 34 12 1 0 0 0 0 47
Disclose in part 17 25 17 2 0 0 0 61
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 1 0 1 0 0 0 0 2
Other 0 0 0 0 0 0 0 0
Total 52 37 19 2 0 0 0 110

6.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7 — Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 1 1
181 to 365 0 0
More than 365 0 0
Total 1 1

Part 8 — Resources related to the Privacy Act

8.1 Costs

Expenditures Amount
Salaries $2,434,886
Overtime $51,535

Goods and Services

 $220,681
  • Contracts for privacy impact assessments
 $0  
  • Professional services contracts
 $134,178
  • Other
 $86,203
Total $2,707,102

8.2 Human Resources

Resources Dedicated full-time Dedicated part-time Total
Full-time employees 0.00 40.65 40.65
Part-time and casual employees 0.00 4.87 4.87
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 4.00 4.00
Students 0.00 0.00 0.00
Total 0.00 49.52 49.52
Date Modified: 2013-11-20

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