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ARCHIVED - Statistical Report on the Access to Information Act

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Name of institution: Canada Border Services Agency

Reporting period: 2011-04-01 to 2012-03-31

Part 1 – Requests under the Access to Information Act

1.1 Requests

	Number of Requests
Received during reporting period	1866
Outstanding from previous reporting period	211
Total	2077

	Number of Requests
Closed during reporting period	1757
Carried over to next reporting period	320

1.2 Sources of requests

Source	Number of Requests
Media	96
Academia	0
Business (Private Sector)	229
Organization	22
Public	1519
Total	1866

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time

Disposition of requests	Completion Time
Disposition of requests	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
All disclosed	109	246	29	6	2	4	0	396
Disclosed in part	76	467	168	169	34	27	14	955
All exempted	3	6	2	2	0	0	0	13
All excluded	0	0	1	0	0	0	0	1
No records exist	73	105	5	3	0	0	0	186
Request transferred	26	0	0	0	0	0	0	26
Request abandoned	147	13	9	6	0	0	0	175
Treated informally	4	1	0	0	0	0	0	5
Total	438	838	214	186	36	31	14	1757

2.2 Exemptions

Section	Number of requests
13(1)(a)	225
13(1)(b)	38
13(1)(c)	19
13(1)(d)	46
13(1)(e)	0
14(a)	2
14(b)	1
15(1) - I.A. (International Affairs)	148
15(1) - Def. (Defence of Canada)	26
15(1) - S.A. (Subversive Activities)	287
16(1)(a)(i)	39
16(1)(a)(ii)	25
16(1)(a)(iii)	10
16(1)(b)	69
16(1)(c)	510
16(1)(d)	4
16(2)(a)	10
16(2)(b)	9
16(2)(c)	165
16(3)	1
16.1(1)(a)	0
16.1(1)(b)	0
16.1(1)(c)	0
16.1(1)(d)	0
16.2(1)	0
16.3	0
16.4(1)(a)	0
16.4(1)(b)	0

Section	Number of requests
16.5	1
17	2
18(a)	6
18(b)	0
18(c)	0
18(d)	7
18.1(1)(a)	1
18.1(1)(b)	0
18.1(1)(c)	0
18.1(1)(d)	0
19(1)	729
20(1)(a)	2
20(1)(b)	18
20(1)(b.1)	5
20(1)(c)	13
20(1)(d)	4
20.1	0
20.2	0
20.4	0
21(1)(a)	60
21(1)(b)	71
21(1)(c)	10
21(1)(d)	13
22	8
22.1(1)	1
23	68
24(1)	47
26	13

2.3 Exclusions

Section	Number of requests
68(a)	1
68(b)	0
68(c)	0
68.1	0
68.2(a)	0
68.2(b)	0
69(1)(a)	1
69(1)(b)	0
69(1)(c)	4
69(1)(d)	0

Section	Number of requests
69(1)(e)	3
69(1)(f)	1
69(1)(g) re (a)	0
69(1)(g) re (b)	0
69(1)(g) re (c)	0
69(1)(g) re (d)	0
69(1)(g) re (e)	0
69(1)(g) re (f)	0
69.1(1)	0

2.4 Format of information released

Disposition	Paper	Electronic
All disclosed	367	29
Disclosed in part	582	373
Total	949	402

2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of requests	Number of pages processed	Number of pages disclosed	Number of requests
All disclosed	10865	9543	396
Disclosed in part	279956	201459	955
All exempted	1517	0	13
All excluded	241	0	1
Request abandoned	14416	0	175

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition	Less than 100 pages processed		101-500 pages processed		501-1000 pages processed		1001-5000 pages processed		More than 5000 pages processed
Disposition	Requests	Pages disclosed	Requests	Pages disclosed	Requests	Pages disclosed	Requests	Pages disclosed	Requests	Pages disclosed
All disclosed	377	3474	14	2086	2	574	3	3409	0	0
Disclosed in part	468	12309	332	66736	95	50218	57	65570	3	6626
All exempted	11	0	1	0	0	0	1	0	0	0
All excluded	0	0	1	0	0	0	0	0	0	0
Abandoned	169	0	4	0	0	0	1	0	1	0
Total	1025	15783	352	68822	97	50792	62	68979	4	6626

2.5.3 Other complexities

Disposition	Consultation required	Assessment of fees	Other	Total
All disclosed	3	2	0	5
Disclosed in part	262	3	1	266
All exempted	0	0	0	0
All excluded	0	0	0	0
Abandoned	9	4	0	13
Total	274	9	1	284

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of requests closed past the statutory deadline	Principal Reason
Number of requests closed past the statutory deadline	Workload	External consultation	Internal consultation	Other
119	73	8	2	36

2.6.2 Number of days past deadline

Number of days past deadline	Number of requests past deadline where no extension was taken	Number of requests past deadline where an extension was taken	Total
1 to 15 days	22	16	38
16 to 30 days	3	9	12
31 to 60 days	10	6	16
61 to 120 days	6	15	21
121 to 180 days	1	14	15
181 to 365 days	1	8	9
More than 365 days	1	7	8
Total	44	75	119

2.7 Requests for translation

Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken	9(1)(a) Interference with operations	9(1)(b) Consultation		9(1)(c) Third party notice
Disposition of requests where an extension was taken	9(1)(a) Interference with operations	Section 69	Other	9(1)(c) Third party notice
All disclosed	7	0	3	0
Disclosed in part	99	3	247	10
All exempted	0	0	0	0
All excluded	1	0	0	0
No records exist	0	0	0	0
Request abandoned	6	0	7	1
Total	113	3	257	11

3.2 Length of extensions

Length of extensions	9(1)(a) Interference with operations	9(1)(b) Consultation		9(1)(c) Third party notice
Length of extensions	9(1)(a) Interference with operations	Section 69	Other	9(1)(c) Third party notice
30 days or less	60	0	123	2
31 to 60 days	28	1	91	7
61 to 120 days	19	2	34	1
121 to 180 days	3	0	8	0
181 to 365 days	2	0	1	1
365 days or more	1	0	0	0
Total	113	3	257	11

Part 4 - Fees

Fee Type	Fee Collected		Fee Waived or Refunded
Fee Type	# of Requests	Amount	# of Requests	Amount
Application	1687	$8,435	70	$350
Search	3	$5,500	0	$0
Production	0	$0	0	$0
Programming	0	$0	0	$0
Preparation	0	$0	0	$0
Alternative format	0	$0	402	$804
Reproduction	0	$0	949	$12,838
Total	1690	$13,935	1421	$13,992

Part 5 – Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations

Consultations	Other government institutions	Number of pages to review	Other organizations	Number of pages to review
Received during reporting period	400	12524	2	5
Outstanding from the previous reporting period	0	0	0	0
Total	400	12524	2	5

Consultations	Other government institutions	Number of pages to review	Other organizations	Number of pages to review
Closed during the reporting period	388	11994	2	5
Pending at the end of the reporting period	12	530	0	0

5.2 Recommendations and completion time for consultations received from other government institutions

Recommendation	Number of days required to complete consultation requests
Recommendation	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
Disclose entirely	63	74	31	4	0	0	0	172
Disclose in part	47	82	48	13	5	0	0	195
Exempt entirely	1	4	1	0	0	0	0	6
Exclude entirely	1	2	0	0	0	0	0	3
Consult other institution	0	0	0	0	0	0	0	0
Other	9	2	0	0	0	0	1	12
Total	121	164	80	17	5	0	1	388

5.3 Recommendations and completion time for consultations received from other organizations

Recommendation	Number of days required to complete consultation requests
Recommendation	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
Disclose entirely	0	2	0	0	0	0	0	2
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	2	0	0	0	0	0	2

Part 6 – Completion time of consultations on Cabinet confidences

Number of days	Number of responses received	Number of responses received past deadline
1 to 15	4	0
16 to 30	2	0
31 to 60	3	3
61 to 120	0	0
121 to 180	0	0
181 to 365	0	0
More than 365	0	0
Total	9	3

Part 7 – Resources related to the Access to Information Act

7.1 Costs

Expenditures	Amount
Salaries	$845,708
Overtime	$13,789
Goods and Services Professional services contracts - $219,336 Other - $265,916	$485,252
Total	$1,344,749