Annual Report to Parliament on the Access to Information Act: 2022 to 2023
From: Canada Border Services Agency
Chapter one: Access to Information Act report
Introduction
The Canada Border Services Agency (CBSA) is pleased to present to Parliament, in accordance with section 94 of the Access to Information Act (the ATIA) and Section 20 of the Services Fees Act, its annual report on the management of these Acts. The report describes the activities that support compliance with the ATIA for the fiscal year commencing , and ending . During this period, the CBSA continued to build on successful practices implemented in previous years.
The purpose of the ATIA is to enhance the accountability and transparency of federal institutions in order to promote an open and democratic society and to enable public debate on the conduct of those institutions. To further that purpose:
- Part 1 extends the present laws of Canada to provide a right of access to information in records under the control of a government institution in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions about the disclosure of government information should be reviewed independently of government; and
- Part 2 sets out requirements for the proactive publication of information.Footnote 1
As stated in subsections 94(1) and 94(2) of the ATIA, “Every year the head of every government institution shall prepare a report on the administration of this Act within the institution during the period beginning on of the preceding year and ending on of the current year… Every report prepared under subsection (1) shall be laid before each House of Parliament on any of the first 15 days on which that House is sitting after of the year in which the report is prepared."Footnote 2
Organization
1. About the Canada Border Services Agency
Since , the CBSA has been an integral part of the Public Safety Canada (PS) portfolio, which was created to protect Canadians and maintain a peaceful and safe society. The CBSA is responsible for providing integrated border services that support national security and public safety priorities and facilitate the free flow of persons and goods, including animals and plants, that meet all requirements under the program legislation.Footnote 3
The CBSA carries out its responsibilities with a workforce of approximately 14,000 employees, including over 6,500 uniformed CBSA officers who provide services at approximately 1,200 points across Canada and at 39 international locations.Footnote 4
2. Information sharing, Access to Information and Chief Privacy Office
The Information Sharing, Access to Information and Chief Privacy (ISATICP) Office is comprised of six units: an Administration section, three Case Management units, and two Policy units.
- The Administration section receives all incoming requests and consultations, ensures quality control of all outgoing correspondence, and supports the Case Management units in their day-to-day business.
- The Case Management units assign branches and regions with retrieval requests, process requests for information under the ATIA, and provide daily operational guidance and support to CBSA employees.
- The Access to Information and Privacy (ATIP) Policy and Governance Unit develops policies, tools, and procedures to support ATIP requirements within the CBSA and provides training to employees.
- The Information Sharing and Collaborative Arrangements Policy (ISCAP) Unit maintains the policy framework for the CBSA's information sharing and domestic written collaborative arrangements (WCAs).
On average, 85 full time equivalents, and three part time, casual and student employees were employed in the CBSA ISATICP Office during fiscal year to .
The head of ATIP for the CBSA is the Director General and Chief Privacy Officer of the ISATICP Office, who reports directly to the Vice-President (VP) of the Strategic Policy Branch. Consistent with best practices identified by the Treasury Board of Canada Secretariat (TBS),Footnote 5 the head of CBSA ATIP is positioned within two levels of the President and has full delegated authority.
The key to maintaining compliance with the statutory time requirements of the ATIA is the CBSA ISATICP Office's ability to obtain records from branches and regions in an efficient manner. Supported by a network of ATIP liaison officers embedded within 16 offices of primary interest across the Regions and Branches, the ISATICP Office is well positioned to receive, coordinate, and process requests for information under the ATIA.
The CBSA ISATICP Office works closely with other members of the PS portfolio, including the Canadian Security Intelligence Service, the Correctional Service of Canada, the Parole Board of Canada, and the Royal Canadian Mounted Police, to share best practices and develop streamlined processes for the retrieval of jointly held records within the 30-day legislated time frame required to respond to access to information requests.
Activities and accomplishments
1. Performance
Fiscal year to saw record high volumes of access to information requests made to the CBSA. The volume is largely attributable to individuals seeking copies of their immigration file. In fiscal year to , 76.7% of all access to information requests received by the CBSA came from individuals seeking their immigration file. The volume is also largely attributable to individuals seeking copies of their Traveller History Report (THR). During the same period, 18.5% of all access to information requests received by the CBSA came from individuals seeking their THR. THR reports are used to establish reliable and accurate travel history information when an individual's presence or absence from Canada needs to be demonstrated to other institutions such as Immigration, Refugees and Citizenship Canada (IRCC) and Employment and Social Development Canada (ESDC).
In , IRCC, in consultation with the CBSA, introduced a new consent-based application form which sees applicants for citizenship provide consent on their applications for IRCC to view their travel history directly. The CBSA has allocated 100 accounts to the IRCC to verify (i.e. view only) clients' THR to Canada. IRCC has since viewed approximately 1.86 million THR, of which 121,346 were in fiscal year to that might otherwise have been requested formally through the CBSA by way of formal Access to Information Act or Privacy Act requests.
The CBSA continued to see high volumes of access to information requests submitted through the Access to Information and Privacy Online Request tool. Through this tool, the CBSA received 18,633 requests, which amounted to 98.6% of all access to information requests received by the CBSA. In , the CBSA will adopt the Online Request Services/Online Management Tool developed by TBS, which will allow it to interact with the requesters directly, and also securely disclose documents to clients.
The CBSA also continued to offer the electronic format for responses to access to information requests, which amounted to 98.1% of the release packages. As a result, these requests accounted for 89.6% of all the pages the CBSA disclosed in their entirety or disclosed in part this fiscal year.
Finally, as per Section 96 of the ATIA, the CBSA has not provided services related to any power, duty or function conferred or imposed on the CBSA under the ATIA to another government institution that is under the responsibility of the Minister of Public Safety and Emergency Preparedness, and has not received such services from any other such government institution.
2. Education and training
In fiscal year to , the CBSA continued to provide support and guidance to employees. To do so, the Office adapted to numerous changes and explored alternative measures to delivery. The CBSA provided 10 virtual training sessions to 319 of its employees. The training sessions are designed to ensure that the participants fully understood their responsibilities under the ATIA and the Privacy Act, with a focus on requests made pursuant to the Acts and the duty to assist principles.
The CBSA maintained the Canada School of Public Service's (CSPS) Access to Information and Privacy Fundamentals (COR502) course to the list of mandatory training. This training must be successfully completed by all persons employed by the CBSA who occupy an indeterminate or term position on a full-time, part-time or seasonal basis, as well as students and casual employees. It also must be completed within six months of joining the CBSA.
Moreover, the CBSA delivered 13 training sessions on section 107 of the Customs Act, as well as basic information sharing, disclosure of intelligence-related information, and business line specific training sessions to 273 of its employees. In addition, before attending the training, employees are advised to complete the interactive online training course, regarding information sharing that was developed by the CBSA.
Furthermore, the CBSA continues to raise employees' awareness of their obligations under the ATIA by leveraging the CBSA's daily newsletter as a way to provide employees with important information. The communiqués include key dates, such as “Right to Know Week”, and other activities at the CBSA to promote ATIP tools, resources, and awareness.
The CBSA continues to actively participate in the TBS-led ATIP coordinators, ATIP practitioners, ADM Access to information and openness committee (ATIO) and ATIP Community meetings. These meetings provide opportunities for employees of the Office to liaise with employees from other institutions to discuss various issues and challenges that have been identified by the ATIP community.
Finally, during the summer of , the Canada Border Services Agency and the Treasury Board of Canada Secretariat signed a Memorandum of Understanding (MoU) to tackle capacity issues faced by ATIP practitioners in various Government of Canada institutions. This MoU is established with institutional partners to seek contributions for fiscal year (FY) to , to establish a Communities Development Office for the ATIP communities which aims to address challenges related to recruitment, retention, as well as centralized training and professional development programs.
3. New and revised Access to Information Act policies and procedures
During fiscal year to , the CBSA continued to revise existing policies, develop new policies, and introduce new procedures.
As per TBS Privacy Implementation Notice 2022-02, the CBSA developed an ATIP ID Verification Policy. This Policy provides direction on the requirement set out in section 4.1.4 of the Directive on Personal Information Requests and Correction of Personal Information that institutions must establish procedures to validate the identity of a requester. More specifically, this Policy formalized and enhanced the CBSA's practices in response to the extension order, which includes foreign nationals. The CBSA has continued to ensure that identity documentation is adequately verified as it is imperative to mitigate the risk of privacy breaches while delivering government services. The CBSA balances the right of access and program delivery with identity verification to provide an effortless ATIP process to Canadian citizens, permanent residents and foreign nationals.
The CBSA has continued to take a number of measures to enhance and promote ATIP tools that are readily accessible to CBSA employees by utilizing Apollo (GCDocs). To this end, it ensures that the CBSA intranet site is up to date and available to all CBSA employees. This allows the Office to quickly share information and best practices, as well as facilitate collaboration across the CBSA.
As required by the Directive on the Administration of the ATIA and as part of the open government initiative, the CBSA posts summaries each month of completed access to information requests on the Government of Canada's mandated websiteFootnote 6. These requests do not include personal information or any other information that would be exempted or excluded under the Act or that could reveal a requester's identity. As most requests received by the CBSA are client specific, the CBSA only posted 266 requests on the website, representing 1.7% of the requests completed by the CBSA. The CBSA also received 1,231 informal enquiries for requests posted on the website in fiscal year to , as compared to 381 in the previous year, a significant increase of 223.1%.
Since , the CBSA has been fulfilling its legal requirements under the ATIA to proactively publish a broad range of information for the purposes of Part 2 of the ATIA.Footnote 7 These proactive publications include titles of briefing notes received by ministers and deputy heads; briefing packages for new or incoming ministers and deputy heads; briefing packages for Parliamentary Committee appearances by ministers and deputy heads; reports tabled in Parliament, and Question Period Notes (QPN).
The CBSA is responsible for proactively disclosing briefing note titles and ATIA Summary Reports, which are made available within the legislated timelines, and continued to informally review CBSA records for internal programs with the intention to proactively disclose as if they had been requested under the ATIA. In fiscal year to , the CBSA received 37 internal requests of this nature.
As previously stated, the CBSA falls under the Public Safety (PS) Portfolio. Accordingly, PS is responsible for proactively publishing QPNs on behalf of the CBSA on the open government website.Footnote 8
The CBSA is also subject to sections 82 to 88 of the ATIA; however such responsibilities fall under the purview of other CBSA directorates. To ensure compliance with existing policy as well as new legal requirements, the CBSA continued to publish travel and hospitality expenses incurred by selected government officials; contracts over $10,000 dollars; information concerning the reclassification of occupied positions within the CBSA, and annual reports.
The CBSA has and continues to meet the requirement to proactively publish government information, per Part 2 of the ATIA, in an effort to promote transparency, openness, and accountability.
The CBSA continued to receive ATIP related audio/video redacting requests. In response, the ISATICP Office, in partnership with the Information, Science and Technology Branch, and as part of an Innovation Solution Canada challenge initiative, was involved in a project allowing private companies to introduce applied concept for the redaction of video recording. The project ended successfully with two products brought to market, and the CBSA is currently exploring the purchase of one of the solutions for our own use.
During the second half of fiscal year to , the CBSA began to use a Robotic Process Automation (RPA) tool, as it became fully operational, to register new incoming access to information and privacy requests without the requirement for human intervention. The CBSA is working on expanding the use of RPA tools to perform other routine processes to create further efficiencies in order to better respond to increasing volume.
The CBSA closely monitors the time it takes to process access to information requests. Monthly reports, which show trends and performance, are submitted to the Assistant Directors, the Director of the Case Management units, and to the Director General and Chief Privacy Officer of the ISATICP Office. Monthly reports consisting of statistics on the performance of the offices of primary interest are also distributed to all ATIP liaison officers. Finally, weekly reports listing recently received Consultations from other Government Departments, recently received ATIP requests, upcoming releases, and recently closed ATIP requests are reviewed and discussed during meetings of the CBSA's Executive Committee.Footnote 9 These reports are produced and provided to raise awareness, as well as to raise transparency in advance of ATIP requests being released.
4. Reading room
The CBSA, in accordance with the ATIA, maintains a reading room for applicants who wish to review material in person at the CBSA. Applicants may access the reading room by contacting the CBSA's ISATICP Office by telephone at 343-291-7021 or by sending an email to atip-aiprp@cbsa-asfc.gc.ca. The reading room is located at:
Place Vanier Complex, 14th Floor, Tower A
333 North River Road
Ottawa, Ontario K1A 0L8
5. Audits of, and investigations into the access to information practices of the Canada Border Services Agency
In to , there were no audits that related to the access to information practices of the CBSA. In , the Office of the Information Commissioner (OIC) launched a systemic investigation into the increase in complaints against the CBSA received by their office. The OIC has informed the CBSA that it will receive preliminary findings in the fall of .
Delegation order
See Annex A for a signed copy of the delegation order.
Chapter two: Statistical report
Statistical report on the Access to Information Act
See Annex B for the CBSA's statistical report on the Access to Information Act (the ATIA).
Interpretation of the statistical report
1. Requests processed under the Access to Information Act
The CBSA received 18,889 ATIA requests in fiscal year to , which was an 64.9% increase compared to the previous year. Moreover, the CBSA responded to 15,860 ATIA requests, representing 71.2% of the total number of requests received and outstanding from the previous reporting period. Finally, the CBSA processed over 715,580 pages under the ATIA.
For the past five years, the CBSA has consistently been among the top government departments and agencies in terms of the number of ATIA requests received. While receiving a substantial number of requests each year, the CBSA has consistently been one of the top performing institutions, responding within legislative timeframes more than 90% in a year which saw the greatest number of requests received.
Text description
Fiscal year | Requests received | Completed requests |
---|---|---|
to | 7,673 | 8,037 |
to | 8,223 | 7,953 |
to | 7,568 | 7,261 |
to | 11,457 | 10,015 |
to | 18,889 | 15,860 |
2. Completion time
In fiscal year to , a total of 15,860 requests were completed. The graph below presents the response times for the requests that the CBSA completed during this fiscal year.
Text description
Completion time (days) | Number of requests |
---|---|
121 or more | 832 |
61 to 120 | 1,515 |
31 to 60 | 3,051 |
30 or less | 10,462 |
Of the 15,860 completed requests, the CBSA was successful in responding to 90.1% within the legislated timelines, a 0.6% decrease from the 90.7% achieved last fiscal year.
The chart below provides an overview of the disposition of these completed requests.
Text description
Fully disclosed | 37.26% |
Partially disclosed | 56.20% |
No records exist | 1.52% |
Request abandoned | 4.80% |
Other | 0.22% |
Of the completed requests, 5,910 records were fully disclosed and 8,913 were partially disclosed. See Annex B for all the details on the disposition of the completed requests.
Of the 6,410 requests carried over to fiscal year to , 1,917 were on time and 4,493 were late. The graph below provides an overview of the requests carried over that were within or beyond legislated timelines.
Text description
Fiscal year | Requests within legislated timeline | Requests beyond legislated timeline |
---|---|---|
to | 0 | 0 |
to | 0 | 13 |
to | 0 | 66 |
to | 0 | 187 |
to | 162 | 365 |
to | 1,595 | 993 |
to | 1,914 | 3,272 |
See Annex C for all the details related to the number of outstanding requests carried over to next fiscal year.
3. Extensions
In total, 2,757 extensions were applied for during fiscal year to . This represents a 9.3% decrease in extensions in comparison to the previous fiscal year. The implementation of a more robust processing solution for immigration requests reduced reliance on extensions. Extensions were applied 99.2% of the time because of workload and meeting the original 30-day time limit would have resulted in unreasonable interference with the CBSA operations. The remaining 0.8% of the time was for consulting with third parties or other government institutions, or to provide notice to third parties.
4. Consultations received from other institutions and organizations
In to , the CBSA completed 225 consultation requests from other government institutions and organizations. This represents a decrease of 37.8% in comparison to the previous fiscal year. To respond to these requests, 8,580 pages were reviewed, a significant decrease from the previous fiscal year.
5. Completion time of consultations on Cabinet confidences
Although Cabinet confidences are excluded from the application of the ATIA (section 69), the policies of the TBS require agencies and departments to consult their legal services to determine if requested information should be excluded. If there is any doubt or if the records contain discussion papers, legal counsel must consult the Office of the Counsel to the Clerk of the Privy Council Office (PCO).
In to , the CBSA consulted with CBSA Legal services regarding Cabinet confidence exclusions, that could be subject to the matter. See Annex B for details.
6. Complaints and investigations
Subsection 30(1) of the ATIA describes how the Office of the Information Commissioner of Canada (OIC) receives and investigates complaints from individuals regarding the information held by a government institution. Examples of complaints the OIC may choose to investigate include refusal to disclose records, missing information, or failure to provide information in the official language requested by the individual.
Both fiscal year to and to have significantly more complaints than in previous years. 346 ATIA complaints were filed against the CBSA in to . For context, the number of complaints filed relate to 2.2% of the 15,860 access to information requests completed during this period. The complaints received during the fiscal year were related to the following issues: time delay (295); application of exemptions or exclusions (19); time extension (5); missing / incomplete records (26); and miscellaneous (1).
Of the 335 complaints that were closed in fiscal year to , nine were deemed well-founded, 34 were resolved well-founded and none were deemed not well-founded. Additionally, 18 complaints were resolved; 274 were discontinued; and none were settled. Where complaints are substantiated, the matter is reviewed by the delegated Assistant Directors and processes are adjusted if required.
At the end of fiscal year to , the CBSA had 886 active complaints that were outstanding from previous reporting periods. The graph below provides an overview of the active complaints that are outstanding.
Text description
Fiscal Year | Active complaints |
---|---|
to or earlier |
2 |
to | 4 |
to | 8 |
to | 13 |
to | 38 |
to | 59 |
to | 443 |
to | 319 |
See Annex C for all the details related to the active complaints that are outstanding.
There was a reduction in the volume of complaints despite a significant increase in the volume of requests while the CBSA was able to achieve a 90.1% on-time compliance. However, the CBSA recognizes that there is room for improvement and work to be done to better respond to its transparency obligations. With that said, the CBSA remains proud of its successes during to .
7. Fees
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the ATIA, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.
- Enabling authority: Access to Information Act
- Fee payable: $5.00 dollars application fee is the only fee charged for an access to information request
- Total revenue: The total fee revenue for this reporting period is $91,905 dollars
- Fees waived: The total amount of fees waived for this reporting period is $2,540 dollars. In accordance with the Interim Directive on the Administration of the ATIA, issued on , and the changes to the ATIA that came into force on , the CBSA waives all fees prescribed by the Act and Regulations, other than the $5 dollars application fee set out in Section 7 of the Regulations
- Cost of operating the program: The total cost for operating the ATIA program during this reporting period is $3,310,595 millions dollars
8. COVID-19: Impact on the CBSA ISATICP Office
Since the beginning of the pandemic, the CBSA has played a critical role in managing the border in a safe and efficient manner, contributing to the health and security of Canadians. During fiscal year to , many CBSA employees were reassigned, and called upon to work around the clock to provide critical and essential services to Canadians and travelers. Despite the implementation of these new measures, the CBSA was able to maintain the ability to process requests received under the ATIA in a timely manner, responding to requests within their statutory timelines in more than nine out of 10 cases.
This success is also due to the implementation of interim measures for processing ATIA requests and the office already had remote access capability which enabled the employees to continue to work from home. In , the CBSA ISATICP Office partially returned to the office and documents classified as secret were once again accessible.
During this period, the CBSA collaborated closely with TBS and coordinators in the access to information and privacy community. Every two weeks, the CBSA has completed the TBS request capacity questionnaire on the status of ATIP offices during COVID-19, which is being published on the Open Government website.
9. Conclusion
The achievements portrayed in this report reflect the CBSA's commitment to ensuring that every reasonable effort is made to meet its obligations under the ATIA. The CBSA strives to provide Canadians with the information to which they have a right in a timely and helpful manner by balancing the right of access with the need to protect the integrity of the border services that support national security and public safety priorities.
Annex A: Delegation order
Text description
Ministerial Order
Access to Information Act and Privacy Act
Pursuant to section 73 of the Access to Information ActFootnote 1 and section 73 of the Privacy ActFootnote 2, I hereby designate the persons holding the positions set out in the schedule hereto, or a person authorized to exercise the powers or perform the duties and functions of that position, to exercise or perform the powers, duties and functions of the Minister of Public Safety and Emergency Preparedness as the head of the Canada Border Services Agency under the provisions of the Act and related regulations set out in the schedule opposite each position.
This Order replaces previous designation orders and comes into force on the date on which it is signed.
Dated at Ottawa, Province of Ontario, this .
The Honourable Bill Blair, P.C., C.O.M., M.P.
Minister of Public Safety and Emergency Preparedness
Positions | Access to Information Act and Regulations | Privacy Act and Regulations |
---|---|---|
President | Full authority | Full authority |
Executive Vice-President | Full authority | Full authority |
Vice-President Strategic Policy Branch |
Full authority | Full authority |
Director General Chief Data Office |
Full authority | Full authority |
Director General and Chief Privacy Officer Information Sharing, Access to Information and Privacy Office (ISATICPO) |
Full authority | Full authority |
Assistant Director ISATICPO |
Full authority | Full authority (except 8(2)(m)) |
Team Leader ISATICPO |
Full authority | Full authority (except 8(2)(m)) |
Annex B: Statistical report
Statistical report on the Access to Information Act
Name of institution: Canada Border Services Agency
Reporting period: , to
Section 1: Requests under the Access to Information Act
Received during reporting period | 18,889 |
Outstanding from previous reporting period
|
3,381 |
Total | 22,270 |
Closed during reporting period | 15,860 |
Carried over to the next reporting period
|
6,410 |
Source | Number of requests |
---|---|
Media | 120 |
Academia | 315 |
Business (private sector) | 5,949 |
Organization | 358 |
Public | 7,651 |
Decline to identify | 4,496 |
Total | 18,889 |
Source | Number of requests |
---|---|
Online | 18,633 |
83 | |
153 | |
In person | 0 |
Phone | 0 |
Fax | 20 |
Total | 18,889 |
Section 2: Informal requests
Number of requests | |
---|---|
Received during reporting period | 1,231 |
Outstanding from previous reporting period
|
0 |
Total | 1,231 |
Closed during reporting period | 1,231 |
Carried over to next reporting period | 0 |
Source | Number of requests |
---|---|
Online | 1231 |
0 | |
0 | |
In person | 0 |
Phone | 0 |
Fax | 0 |
Total | 1231 |
Completion time | |||||||
---|---|---|---|---|---|---|---|
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
494 | 113 | 82 | 177 | 185 | 180 | 0 | 1,231 |
Less than 100 pages released |
100-500 Pages released |
501-1000 Pages released |
1001-5000 Pages released |
More Than 5000 Pages released |
|||||
---|---|---|---|---|---|---|---|---|---|
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Less than 100 pages released |
100-500 pages released |
501-1000 pages released |
1001-5000 pages released |
More than 5000 pages released |
|||||
---|---|---|---|---|---|---|---|---|---|
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
247 | 9,286 | 328 | 93,219 | 139 | 98,680 | 444 | 964,552 | 73 | 914,746 |
Section 3: Applications to the Information Commissioner on declining to act on requests
Number of requests | |
---|---|
Outstanding from previous reporting period | 0 |
Sent during reporting period | 0 |
Total | 0 |
Approved by the Information Commissioner during reporting period | 0 |
Declined by the Information Commissioner during reporting period | 0 |
Withdrawn during reporting period | 0 |
Carried over to next reporting period | 0 |
Section 4: Requests closed during the reporting period
Disposition of requests | Completion time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total | |
All disclosed | 613 | 4,537 | 522 | 192 | 22 | 15 | 7 | 5,908 |
Disclosed in part | 556 | 5,377 | 1,213 | 1,195 | 242 | 223 | 107 | 8,913 |
All exempted | 2 | 2 | 5 | 5 | 0 | 0 | 3 | 17 |
All excluded | 1 | 0 | 1 | 1 | 2 | 0 | 0 | 5 |
No records exist | 12 | 113 | 40 | 46 | 8 | 17 | 6 | 242 |
Request transferred | 5 | 0 | 0 | 0 | 0 | 0 | 0 | 5 |
Request abandoned | 306 | 213 | 54 | 36 | 7 | 19 | 129 | 764 |
Neither confirmed nor denied | 0 | 1 | 3 | 1 | 0 | 0 | 1 | 6 |
Decline to act with the approval of the Information Commissioner |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 1,495 | 10,243 | 1,838 | 1,476 | 281 | 274 | 253 | 15,860 |
Section | Number of requests | Section | Number of requests | Section | Number of requests | Section | Number of requests |
---|---|---|---|---|---|---|---|
13(1)(a) | 5,162 | 16(2) | 51 | 18(a) | 2 | 20.1 | 0 |
13(1)(b) | 3 | 16(2)(a) | 0 | 18(b) | 2 | 20.2 | 0 |
13(1)(c) | 22 | 16(2)(b) | 3 | 18(c) | 0 | 20.4 | 0 |
13(1)(d) | 19 | 16(2)(c) | 780 | 18(d) | 1 | 21(1)(a) | 34 |
13(1)(e) | 12 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 33 |
14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 9 |
14(a) | 2 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 10 |
14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 7 |
15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 5,491 | 22.1(1) | 2 |
15(1) - I.A.Tablenote 1 | 74 | 16.2(1) | 0 | 20(1)(a) | 4 | 23 | 20 |
15(1) - Def.Tablenote 2 | 6 | 16.3 | 0 | 20(1)(b) | 15 | 23.1 | 0 |
15(1) - S.A.Tablenote 3 | 1,622 | 16.4(1)(a) | 0 | 20(1)(b.1) | 1 | 24(1) | 17 |
16(1)(a)(i) | 1 | 16.4(1)(b) | 0 | 20(1)(c) | 27 | 26 | 27 |
16(1)(a)(ii) | 0 | 16.5 | 3 | 20(1)(d) | 4 | ||
16(1)(a)(iii) | 0 | 16.6 | 0 | ||||
16(1)(b) | 29 | 17 | 21 | ||||
16(1)(c) | 6,170 | ||||||
16(1)(d) | 4 | ||||||
Section | Number of requests | Section | Number of requests | Section | Number of requests |
---|---|---|---|---|---|
68(a) | 3 | 69(1) | 1 | 69(1)(g) re (a) | 1 |
68(b) | 0 | 69(1)(a) | 2 | 69(1)(g) re (b) | 0 |
68(c) | 0 | 69(1)(b) | 3 | 69(1)(g) re (c) | 0 |
68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 0 |
68.2(a) | 0 | 69(1)(d) | 1 | 69(1)(g) re (e) | 0 |
68.2(b) | 0 | 69(1)(e) | 1 | 69(1)(g) re (f) | 0 |
69(1)(f) | 0 | 69.1(1) | 0 |
Paper | Electronic | Other | |||
---|---|---|---|---|---|
E-record | Data set | Video | Audio | ||
288 | 0 | 14,533 | 5 | 5 | 0 |
4.5 Complexity
Number of pages processed | Number of pages disclosed | Number of requests |
---|---|---|
715,580 | 526,801 | 15,613 |
Disposition | Less Than 100 Pages processed |
100-500 Pages processed |
501 to 1,000 Pages processed |
1001-5000 Pages processed |
More Than 5000 Pages processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
All disclosed | 5,856 | 60,849 | 47 | 8,231 | 1 | 692 | 3 | 4,598 | 1 | 7,015 |
Disclosed in part | 7,530 | 174,440 | 1,259 | 245,663 | 83 | 56,357 | 34 | 67,814 | 7 | 55,659 |
All exempted | 17 | 290 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 5 | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 719 | 1,831 | 28 | 6,969 | 11 | 8,419 | 5 | 11,574 | 1 | 5,173 |
Neither confirmed nor denied | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 14,133 | 237,416 | 1,334 | 260,863 | 95 | 65,468 | 42 | 83,986 | 9 | 67,847 |
Number of minutes processed | Number of minutes disclosed | Number of requests |
---|---|---|
2,450 | 999 | 5 |
Disposition | Less than 60 Minutes processed |
60-120 Minutes processed |
More than 120 Minutes processed |
|||
---|---|---|---|---|---|---|
Number of requests | Minutes processed | Number of requests | Minutes processed | Number of requests | Minutes processed | |
All disclosed | 0 | 0 | 1 | 79 | 0 | 0 |
Disclosed in part | 2 | 74 | 0 | 0 | 2 | 2,297 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 2 | 74 | 1 | 79 | 2 | 2,297 |
Number of minutes processed | Number of minutes disclosed | Number of requests |
---|---|---|
3,406 | 491 | 5 |
Disposition | Less than |
60-120 |
More than |
|||
---|---|---|---|---|---|---|
Number of requests | Minutes processed | Number of requests | Minutes processed | Number of requests | Minutes processed | |
All disclosed | 1 | 9 | 1 | 117 | 0 | 0 |
Disclosed in part | 1 | 10 | 0 | 0 | 2 | 3,270 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 2 | 19 | 1 | 117 | 2 | 3,270 |
Disposition |
Consultation required |
Legal advice sought |
Other |
Total |
---|---|---|---|---|
All disclosed | 6 | 0 | 0 | 6 |
Disclosed in part | 51 | 0 | 0 | 51 |
All exempted | 0 | 1 | 0 | 1 |
All excluded | 0 | 0 | 0 | 0 |
Request abandoned | 36 | 0 | 0 | 36 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
Total | 93 | 1 | 0 | 94 |
4.6 Closed requests
Number of requests closed within legislated timelines |
Percentage of requests closed within legislated timelines (%) |
---|---|
14,284 | 90.0630517 |
4.7 Deemed refusals
Number of requests closed past the legislated timelines |
Principal reason |
|||
---|---|---|---|---|
Interference with operations / workload | External consultation | Internal consultation | Other | |
1,576 | 796 | 12 | 3 | 765 |
Number of days past legislated timelines |
Number of requests past legislated timeline where no extension was taken |
Number of requests past legislated timeline where an extension was taken |
Total |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 312 | 1 | 313 |
61 to 120 days | 114 | 348 | 462 |
121 to 180 days | 35 | 241 | 276 |
181 to 365 days | 58 | 219 | 277 |
More than 365 days | 93 | 155 | 248 |
Total | 612 | 964 | 1,576 |
Translation requests |
Accepted |
Refused |
Total |
---|---|---|---|
English to french | 0 | 0 | 0 |
French to english | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Section 5: Extensions
Disposition of requests where an extension was taken |
9(1)(a) |
9(1)(b) Consultation |
9(1)(c) Third-party notice |
|
---|---|---|---|---|
Section 69 | Other | |||
All disclosed | 352 | 0 | 1 | 0 |
Disclosed in part | 2,143 | 1 | 11 | 1 |
All exempted | 14 | 0 | 0 | 0 |
All excluded | 3 | 0 | 0 | 0 |
Request abandoned | 135 | 0 | 7 | 1 |
No records exist | 87 | 0 | 1 | 0 |
Decline to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
Total | 2,734 | 1 | 20 | 2 |
Length of extensions |
9(1)(a) |
9(1)(b) Consultation |
9(1)(c) Third-party notice |
|
---|---|---|---|---|
Section 69 | Other | |||
30 days or less | 733 | 0 | 2 | 0 |
31 to 60 days | 1,354 | 1 | 5 | 0 |
61 to 120 days | 622 | 0 | 10 | 1 |
121 to 180 days | 23 | 0 | 3 | 0 |
181 to 365 days | 2 | 0 | 0 | 0 |
365 days or more | 0 | 0 | 0 | 1 |
Total | 2,734 | 1 | 20 | 2 |
Section 6: Fees
Fee type | Fee collected |
Fee waived |
Fee refunded |
|||
---|---|---|---|---|---|---|
Number of requests | Amount (dollars) |
Number of requests | Amount (dollars) |
Number of requests | Amount (dollars) |
|
Application | 18,381 | $91,905.00 | 508 | $2,540.00 | 0 | $0.00 |
Other fees | 0 | $0.00 | 0 | $0.00 | 0 | $0.00 |
Total | 18,381 | $91,905.00 | 508 | $2,540.00 | 0 | $0.00 |
Section 7: Consultations received from other institutions and organizations
Consultations | Other Government of Canada institutions | Number of pages to review | Other organizations | Number of pages to review |
---|---|---|---|---|
Received during reporting period | 281 | 10,529 | 1 | 7 |
Outstanding from the previous reporting period | 96 | 32,184 | 2 | 1 |
Total | 377 | 42,713 | 3 | 8 |
Closed during the reporting period | 222 | 8,572 | 3 | 8 |
Carried over to next reporting period | 155 | 34,141 | 0 | 0 |
Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total | |
Disclose entirely | 37 | 25 | 26 | 11 | 5 | 4 | 3 | 111 |
Disclose in part | 14 | 25 | 28 | 17 | 4 | 10 | 2 | 100 |
Exempt entirely | 4 | 2 | 0 | 0 | 0 | 0 | 0 | 6 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 3 | 1 | 0 | 0 | 0 | 0 | 1 | 5 |
Total | 58 | 53 | 54 | 28 | 9 | 14 | 6 | 222 |
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total | |
Disclose entirely | 0 | 0 | 2 | 1 | 0 | 0 | 0 | 3 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 2 | 1 | 0 | 0 | 0 | 3 |
Section 8: Completion time of consultations on Cabinet confidences
Number of days | Fewer than 100 pages processed |
100 to 500 pages processed |
501 to 1,000 pages processed |
1001 to 5,000 pages processed |
More than 5,000 pages processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Number of days | Fewer than 100 pages processed |
100 to 500 pages processed |
501 to 1,000 pages processed |
1,001 to 5,000 pages processed |
More than 5,000 pages processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Investigations and reports of findings
9.1 Investigations
Section 32 Notice of intention to investigate |
Subsection 30(5) Ceased to investigate |
Section 35 Formal representations |
---|---|---|
361 | 274 | 11 |
Section 37(1) Initial reports |
Section 37(2) Final reports |
||||
---|---|---|---|---|---|
Received | Containing recommendations issued by the Information Commissioner | Containing orders issues by the Information Commissioner | Received | Containing recommendations issued by the Information Commissioner | Containing orders issues by the Information Commissioner |
6 | 0 | 6 | 68 | 6 | 0 |
Section 10: Court Action
Section 41 |
||||
---|---|---|---|---|
Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
3 | 0 | 0 | 0 | 3 |
Section 44 – under paragraph 28(1)(b) |
---|
0 |
Section 11: Resources related to the Access to Information Act
Expenditures | Amount (dollars) | |
---|---|---|
Salaries | $2,962,673 | |
Overtime | $104,358 | |
Goods and services: |
$243,564 | |
Professional services contracts |
$0 | |
Other |
$243,564 | |
Total | $3,310,595 |
Resources | Person years dedicated to Access to Information activities |
---|---|
Full-time employees | 35.740 |
Part-time and casual employees | 1.220 |
Regional staff | 0.00 |
Consultants and agency personnel | 0.00 |
Students | 0.00 |
Total | 36.960 |
Annex C: Supplemental statistical report on the Access to Information Act
Section 1: Capacity to receive requests
Number of weeks | |
---|---|
Able to receive requests by mail | 52 |
Able to receive requests by email | 52 |
Able to receive requests through the digital request service | 52 |
Section 2: Capacity to process records
No capacity | Partial capacity | Full capacity | Total | |
---|---|---|---|---|
Unclassified paper records | 0 | 0 | 52 | 52 |
Protected B paper records | 0 | 0 | 52 | 52 |
Secret and Top Secret paper records | 0 | 0 | 52 | 52 |
No capacity | Partial capacity | Full capacity | Total | |
---|---|---|---|---|
Unclassified electronic records | 0 | 0 | 52 | 52 |
Protected B electronic records | 0 | 0 | 52 | 52 |
Secret and Top Secret electronic records | 0 | 0 | 52 | 52 |
Section 3: Open requests and complaints
Fiscal year open requests were received |
Open requests that are within legislated timelines as of |
Open requests that are beyond legislated timelines as of |
Total |
---|---|---|---|
Received in to | 1,914 | 3,272 | 5,186 |
Received in to | 3 | 740 | 743 |
Received in to | 0 | 278 | 278 |
Received in to | 0 | 146 | 146 |
Received in to | 0 | 46 | 46 |
Received in to | 0 | 11 | 11 |
Received in to | 0 | 0 | 0 |
Received in to or earlier | 0 | 0 | 0 |
Total | 1,917 | 4,493 | 6,410 |
Fiscal year open | Complaints were received number of open complaints |
---|---|
Received in to | 319 |
Received in to | 443 |
Received in to | 59 |
Received in to | 38 |
Received in to | 13 |
Received in to | 8 |
Received in to | 4 |
Received in to or earlier | 2 |
Total | 886 |
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