4. Shipping and reporting your goods
Determine your method of shipping and identify the reporting time frame for that method
If you are required to report your export to the CBSA, you must do so prior to export and according to specific timeframes depending on the mode of transportation used to export the goods from Canada. The minimum timeframe for reporting:
- Air: two hours before goods are loaded;
- Highway: prior to export;
- Marine: forty-eight hours before goods are loaded;
- Mail: two hours before goods are brought to the post office; and
- Rail: two hours before goods are loaded.
Determine where to report your goods
Non-Restricted Goods are to be reported at a export reporting office located inland or at the border. However, for Restricted Goods, you must present any export permit, license or certificate and the export declaration (if required), at the place of exit specified on the permit, license or certificate, before the goods are exported.
If the permit, license or certificate does not name a place of exit, you must present the permit, license or certificate and the export declaration (if required) to the export reporting office located closest to the place of exit.
Submit an export declaration if required
If you are required to report your exports, you must submit an export declaration by using one of the following methods:
Canadian Automated Export Declaration (CAED): An electronic method of reporting exports, which allows you or your agent to quickly prepare your export declarations and transmit the information directly to the Government of Canada before exportation. This service is available 24 hours a day, seven days a week.
G7 Electronic Export Declaration Process: This process allows exporters or their agents to file their export declaration using Electronic Data Interchange (EDI).
Summary Reporting: This method is reserved for approved exporters of low-risk bulk or homogenous goods who export on a regular basis and have met specific CBSA requirements. It enables you or your agent to summarize required export data, which can be submitted on a monthly basis in writing, after the goods have left Canada. Goods that are controlled, prohibited, or regulated may only be reported via Summary Reporting program (SRP) if the exporter has obtained and provided the CBSA with:
- permission to report the restricted goods via SRP from the other government department that controls the goods; and,
- all required export permits.
B13A, Export Declaration: When the use of CAED or G7 EDI is neither feasible nor practical, the exporter can use the Form B13A, Export Declaration. The export declaration must be submitted to an export reporting office. If the goods are restricted, the exporter must submit the form to the export reporting office which is indicated on the permit or, if no office is indicated, to the office that is closest to the place of exit where the goods will leave Canada.
Present proof of export if required
In some cases the CBSA requires exporters to produce proof of export that the goods have been exported or have been destroyed. For example, this would apply to goods that were initially imported into Canada under a temporary importation agreement such as a Temporary Admission Permit (form E29B) or the ATA Carnet program.
Your goods may be examined before export
Government officials may examine your shipment to ensure compliance with CBSA requirements or other government department regulations. This examination is conducted without charge; however, if there is a need to hire a transport company to move or handle your goods, you may receive an invoice from that company for their services.
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