eManifest
Requirements for Freight Forwarders

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General Requirements

Under eManifest, freight forwarders are required to transmit advance house bill data electronically to the CBSA. The data must be received and validated by the CBSA prior to arrival, within the prescribed mode-specific time frames.

Implementation Timeline

On June 9, 2013, the CBSA deployed new electronic systems that allow freight forwarders in all modes of transportation to transmit advance house bill data on consolidated freight to the CBSA.

On May 6, 2015, regulatory amendments supporting the eManifest initiative were published in the Canada Gazette Part II. The publication of these regulatory amendments made eManifest requirements for freight forwarders legally binding.

Following a voluntary compliance period, the implementation timeline below applies to eManifest requirements for freight forwarders to electronically transmit advance house bill data on consolidated freight to the CBSA within the prescribed mode-specific time frames:

Note: Consolidated shipments arriving in Canada on or after November 7, 2016, are subject to advance electronic house bill requirements even if the movement begins prior to this time frame. Information regarding the application of penalties is outlined in the above bullets.

The CBSA is providing detailed information through Customs Notice 16-17 Mandatory Electronic House Bills.

Carrier Code Requirement

With the implementation of eManifest, freight forwarders will require a CBSA-issued, 8000-series carrier code (a four-character code that begins with an 8) to transact business with the CBSA, including the advance electronic transmission of house bill / supplementary data. Detailed information on obtaining a CBSA-issued carrier code is available in the Commercial Carriers section of the CBSA Web site.

Transmission Options

Freight forwarders can transmit advance house bill data using either an Electronic Data Interchange (EDI) method or the eManifest Portal.

Freight forwarders and their service providers who would like to become EDI clients and undergo acceptance testing must apply to the Technical Commercial Client Unit (TCCU) by completing the BSF691 – Electronic Data Interchange (EDI) Application for Advance Commercial Information (ACI) form. To receive information on the EDI testing procedures and the test package, contact the CBSA's Technical Commercial Client Unit.

eManifest Portal registration information for freight forwarders, including how to apply for a Shared Secret, is available on the CBSA Web site. Please note that supplementary cargo data cannot be submitted through the eManifest Portal. The ECCRD – Chapter 8: ACI/eManifest House Bill Portal is available on the CBSA Web site.

Data Requirements for Freight Forwarders

Chapters 5 and 8 of the ECCRD provide detailed information on eManifest data requirements, business rules and technical user information for transmitting, changing, deleting and amending advance house bill data using either EDI transmission methods (ECCRD – Chapter 5: ACI/eManifest House Bill) or the eManifest Portal (ECCRD – Chapter 8: ACI/ eManifest House Bill Portal). Business rules and technical user information for transmitting, changing, deleting and amending supplementary cargo data remain within the mode-specific air and marine chapters of the ECCRD.

Manifest Forward

Electronic systems deployed by the CBSA on June 9, 2013, introduced a Manifest Forward feature for house bill data. This feature allows freight forwarders to identify other parties (e.g. carrier, freight forwarder, warehouse operator and broker) within the trade chain to whom the CBSA can forward an electronic copy of house bill data. Future CBSA electronic systems will expand the Manifest Forward feature to other data.

Clients using EDI:

Chapter 11: ACI/eManifest Notices of the ECCRD explains the features and business requirements needed to successfully send or receive a Manifest Forward. To request a copy of Chapter 11 or an application form to register for the Manifest Forward feature, contact theTechnical Commercial Client Unit (TCCU).

For information about the transmission of advance house bill data, request a copy of the ECCRD – Chapter 5: ACI/eManifest House Bill from the TCCU. EDI transmission-related enquiries can also be directed to the TCCU. For all other eManifest policy-related enquiries, refer to eManifest client support and contact information.

Clients using the eManifest Portal:

For information about the Manifest Forward feature, as well as the transmission of advance house bill data, the ECCRD – Chapter 8: ACI/eManifest House Bill Portal is available on the CBSA Web site.

Additional Information

The following information is relevant to freight forwarders. It is important to note that this is not an exhaustive list and information may be added or changed as eManifest is implemented.

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