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ARCHIVED - Annex B - Statistical Report on the Privacy Act- 2011-2012

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Name of institution: Canada Border Services Agency

Reporting period: 2011-04-01 to 2012-03-31

Part 1 – Requests under the Privacy Act

  Number of Requests
Received during reporting period 6674
Outstanding from previous reporting period 306
Total 6980
  Number of Requests
Closed during reporting period 6330
Carried over to next reporting period 650

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time

Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 1447 1507 88 3 1 0 0 3046
Disclosed in part 897 1162 335 96 25 21 17 2553
All exempted 1 0 1 0 0 0 0 2
All excluded 0 0 0 0 0 0 0 0
No records exist 208 193 14 3 0 3 0 421
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 262 32 7 1 0 2 4 308
Total 2815 2894 445 103 26 26 21 6330

2.2 Exemptions

Section Number of requests
18(2) 0
19(1)(a) 296
19(1)(b) 55
19(1)(c) 25
19(1)(d) 60
19(1)(e) 1
19(1)(f) 0
20 0
21 456
22(1)(a)(i) 39
22(1)(a)(ii) 17
22(1)(a)(iii) 6
22(1)(b) 1578
Section Number of requests
22(1)(c) 23
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 1
24(a) 0
24(b) 0
25 3
26 1148
27 48
28 0

2.3 Exclusions

Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1)(a) 0
70(1)(b) 0
Section Number of requests
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0

2.4 Format of information released

Disposition Paper Electronic Other formats
All disclosed 3008 38 0
Disclosed in part 2119 434 0
Total 5127 472 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 12720 11995 3046
Disclosed in part 346557 259256 2553
All exempted 24 0 2
All excluded 0 0 0
Request abandoned 9195 0 308

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition Less than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed
All disclosed 3036 10010 9 1428 1 557 0 0 0 0
Disclosed in part 1933 16374 462 95511 98 50878 56 62843 4 33650
All exempted 2 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 300 0 4 0 0 0 4 0 0 0
Total 5271 26384 475 96939 99 51435 60 62843 4 33650

2.5.3 Other complexities

Disposition Consultation required Legal advice sought Interwoven Information Other Total
All disclosed 4 0 26 0 30
Disclosed in part 349 14 1098 1 1462
All exempted 0 0 1 0 1
All excluded 0 0 0 0 0
Abandoned 10 0 0 0 10
Total 363 14 1125 1 1503

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
149 95 11 7 36

2.6.2 Number of days past deadline

Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 32 12 44
16 to 30 days 11 6 17
31 to 60 days 8 7 15
61 to 120 days 5 20 25
121 to 180 days 2 12 14
181 to 365 days 4 11 15
More than 365 days 2 17 19
Total 64 85 149

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Disclosures under subsection 8(2)

Paragraph 8(2)(e) Paragraph 8(2)(m) Total
167 20 187

Part 4 – Requests for correction of personal information and notations

  Number
Requests for correction received 7
Requests for correction accepted 2
Requests for correction refused 3
Notations attached 2

Part 5 – Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation or conversion
Section 70 Other
All disclosed 4 0 3 0
Disclosed in part 90 0 280 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 3 0 6 0
Total 97 0 289 0

5.2 Length of extensions

Length of extensions 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation purposes
Section 70 Other
1 to 15 days 3 0 1 0
16 to 30 days 94 0 288 0
Total 97 0 289 0

Part 6 – Consultations received from other institutions and organizations

6.1 Consultations received from other government institutions and organizations

Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 120 1640 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 120 1640 0 0
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Closed during the reporting period 113 1639 0 0
Pending at the end of the reporting period 7 1 0 0

6.2 Recommendations and completion time for consultations received from other government institutions

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 28 8 1 1 0 0 0 38
Disclose in part 42 25 6 0 0 0 0 73
Exempt entirely 1 0 0 0 0 0 0 1
Exclude entirely 1 0 0 0 0 0 0 1
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 72 33 7 1 0 0 0 113

6.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7 – Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0

Part 8 – Resources related to the Privacy Act

8.1 Costs

Expenditures Amount
Salaries $1,801,877
Overtime $39,855

Goods and Services

  • Contracts for privacy impact assessments - $0
  • Professional services contracts - $438,738
  • Other - $531,912
$970,650
Total $2,812,382

8.2 Human Resources

Resources Dedicated full-time Dedicated part-time Total
Full-time employees 0 38 38
Part-time and casual employees 0 3 3
Regional staff 0 0 0
Consultants and agency personnel 0 3 3
Students 0 0 0
Total 0 44 44